Medical Staffing Officer

Oxleas NHS Foundation Trust; Dartford; On-site; GBP 10,000 - 40,000; Full time

Job summary

An established industry player in the healthcare sector is seeking a dedicated individual with a proactive approach to join their medical staffing team. This role is pivotal in managing medical staff from junior doctors to consultants, providing essential support in HR matters, rota planning, and budget reviews. The ideal candidate will thrive in a fast-paced environment, showcasing strong organizational and interpersonal skills while ensuring compliance with medical staffing policies. If you are passionate about making a difference in healthcare and have the relevant experience, this opportunity could be the perfect fit for you.

Qualifications

• Degree level education or equivalent HR qualification required.
• At least 2 years of experience in Medical HR or Staffing.

Responsibilities

• Advise on all aspects of medical staff management within the Trust.
• Support senior staff with budget analysis and rota management.

Skills

Organisation skills

Multi-tasking

Prioritising

Autonomous working

Interpersonal skills

Communication skills

Education

Degree level education or professional HR qualification

Tools

CRS/DRS

ESR

Job description

Search the Oxleas NHS Foundation Trust website

** Previous Applicants Need Not Apply **

We are looking for someone who has a can-do attitude with the ability to use their initiative in response to changing environments within the medical staffing team.

A responsive person with knowledge of Medical and Dental Terms and Conditions, experience of planning, analysing and managing medical rotas, supporting budget reviews and re-consolidation, providing specialist advice on a range of issues, as well as managing junior doctor rotations, and organising locums.

In addition, the post holder must be confident working in fast-paced and high target environments and will be responsible for providing comprehensive advice and senior administrative support to their relevant Clinical Director (CD) in relation to the operational management and recruitment of medical staff at all levels, in line with the relevant Terms and Conditions of service, legislation, and Trust policies.

Main duties of the job

The role involves advising and supporting with all aspects in the ongoing management of medical staff within the Trust. This includes doctors from FY1 to consultant level. The tasks include providing specialist advice on a range of HR/staffing issues; recruitment; rota analysis and management; supporting CDs with budget analysis and consolidation; managing junior doctor rotations including presenting at induction; monitoring absences and organising locums; production of information on staffing/vacancies; attending meetings; dealing with employment queries including supporting complex pay queries.

Working independently, but within a supportive team environment, the role is very varied and busy. You will routinely work to tight timescales with competing deadlines so a proven ability to work under pressure and prioritise a demanding workload is essential. You will liaise with medical staff at all levels, along with other senior Trust staff and external bodies, so good interpersonal and communication skills are required.

Medical staffing/medical education or previous HR experience in a related role is required and experience of planning and managing rotas will be an advantage.

Working for our organisation

Oxleas offers a wide range of NHS healthcare services to people in community and secure environment settings. Our services include community health care such as district nursing and speech and language therapy, care for people with learning disabilities and mental health care such as psychiatry, nursing and therapies. Our multidisciplinary teams look after people of all ages and we work in close partnership with other parts of the NHS, local councils and the voluntary sector and through our new provider collaboratives.

Our purpose is to improve lives by providing the best possible care to our patients and their families. This is strengthened by our new values:

• We Listen
• We Care

Detailed job description and main responsibilities

For the full job description and person specification please view the attachment.

Person specification

Education

• Educated to degree level / professional HR qualification / or equivalent level of training/experience

Experience

• Experience in Medical HR / Staffing and/or Human Resources. At least 2-years’ experience of working in a busy/demanding and highly responsive office environment
• Proven experience of planning rotas/schedules
• Experience of supporting senior staff with budgetary reviews and reconciliation
• Experience of delivering front line advice to managers and clinicians on a range of medical HR issues e.g. absence, maternity/paternity, annual and special leave and recruitment
• Experience of using CRS/DRS and ESR or related systems
• Knowledge and understanding of Medical and Dental Terms and Conditions

Skills

• Evidence of organisation skills/multi-tasking/prioritising/autonomous working/transferable skills

We are committed to creating an inclusive workplace that welcomes and supports individuals of all abilities. Remember, if you meet the minimum criteria for this role and you have a disability, you can be guaranteed an interview under the Disability Confident Scheme - Please ensure you select this on your application form. We would encourage you to be open about your needs so we can work with you to design a comfortable and accessible interview experience.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020.