Payroll & Pensions Coordinator

Search Consultancy Ltd; West Kirby; Hybrid; GBP 33,000 - 35,000; Full time

Job summary

Search Consultancy Ltd is seeking a meticulous Payroll & Pensions Coordinator to join the People Operations team in Liverpool. The role covers end-to-end payroll and pension administration across UK and international jurisdictions, ensuring accuracy and regulatory compliance within tight deadlines.

You will administer auto-enrolment, reconcile data, and liaise with pension providers while delivering timely payroll outputs. Hybrid working is available.

Qualifications

• End-to-end payroll and pension administration experience in a medium to large organisation.
• Strong understanding of pension auto-enrolment and pension administration processes.
• Advanced Microsoft Excel skills and data analysis capability.
• Excellent numerical, analytical and reconciliation abilities.

Responsibilities

• Administer pension auto-enrolment and re-enrolment across multiple jurisdictions.
• Assess employees per statutory pension requirements.
• Produce, analyse and reconcile payroll and pension data.
• Coordinate monthly pension submissions with providers for accurate contributions.
• Prepare payroll and pension reports for review and sign-off.
• Process and reconcile payroll-related allowances, deductions, starters, leavers, and changes.
• Support monthly payroll processing and reporting activities.
• Build relationships with external payroll and benefits providers.
• Monitor changes to payroll/pension legislation and share knowledge within the team.
• Review and improve payroll and pension processes, controls and procedures.
• Collaborate with HR, Finance and third-party providers for accurate outputs.
• Maintain accurate records and supporting documentation.

Skills

Payroll administration

Pensions administration

Advanced Excel

Analytical skills

Numerical skills

Attention to detail

Communication skills

Deadline management

Team player

Stakeholder engagement

Tools

Excel

Job description

Payroll & Pensions Coordinator

• Location: Liverpool City Centre (Hybrid Working Available)
• Salary: 33,000 - 35,000
• Contract: Permanent
• Hours: Full time, Monday to Friday, 9am - 5pm (35 hours per week)

The Opportunity

We are seeking a detail-oriented and analytical Payroll & Pensions Coordinator to join a busy People Operations team based in Liverpool. This is a fantastic opportunity for an experienced payroll and pensions professional to play a key role in the administration, coordination and reconciliation of payroll and pension processes across multiple jurisdictions including the UK, Jersey, Guernsey and Ireland.

Working within a specialist team, you will help ensure payroll and pension activities are delivered accurately, compliantly and within strict deadlines while operating within an ever-changing regulatory environment.

Key Responsibilities

As Payroll & Pensions Coordinator, you will:

• Administer pension auto-enrolment and re-enrolment processes across multiple jurisdictions.
• Assess employees in line with statutory pension requirements.
• Produce, analyse and reconcile payroll and pension data.
• Coordinate monthly pension submissions and liaise with pension providers to ensure accurate allocation of employee contributions.
• Prepare payroll and pension reports for review and sign-off.
• Process and reconcile payroll-related allowances, deductions, new starters, leavers and permanent employee changes.
• Support the delivery of monthly payroll processing and reporting activities.
• Build strong relationships with external providers, including payroll and benefits partners.
• Monitor changes to payroll and pension legislation and support knowledge sharing within the team.
• Review and improve payroll and pension processes, controls and procedures.
• Work closely with HR, Finance and third-party providers to ensure accurate payroll and pension outputs.
• Maintain accurate records, filing systems and supporting documentation.

About You

We're looking for someone who combines strong technical knowledge with excellent attention to detail and organisational skills.

Essential Experience

• Previous end-to-end payroll and pension administration experience within a medium to large organisation.
• Strong understanding of pension auto-enrolment legislation and pension administration processes.
• Advanced Microsoft Excel skills.
• Excellent numerical, analytical and reconciliation abilities.
• Strong attention to detail with a high level of accuracy.
• Good communication and customer service skills.
• Ability to manage multiple priorities and work to tight deadlines.
• A flexible, collaborative and team-focused approach.

Interested?

If you're an experienced payroll and pensions professional looking for a varied role where accuracy, analysis and stakeholder engagement are at the heart of what you do, we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.