Payroll & Pensions Administrator

Pareto Facilities Management Ltd; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Hybrid role

Supportive Payroll/HR team

Permanent position

Job summary

Pareto Facilities Management Ltd. is seeking a Payroll & Pensions Administrator to join a small, friendly Payroll and HR team.

The role combines core payroll duties with a strong pensions focus and light HR administrative support, delivered in a hybrid setup with one day per week in Holborn. You’ll own payroll and pension tasks, work independently, and collaborate with the payroll manager, group head of people, and wider HR team.

Qualifications

• Experience in payroll and/or HR administration with exposure to pensions.
• Detail-oriented, organized, and confident working with numbers.
• Accurate and compliant with current legislation.

Responsibilities

• Manage the payroll inbox and respond to payroll, pension, and basic HR queries.
• Assist with the preparation and processing of payroll.
• Maintain accurate payroll and pension records.
• Assist with timesheets, pay queries, and payroll adjustments.
• Support workplace pension administration, including auto-enrolment, opt-ins/outs, and re-enrolment.
• Process pension contributions and ensure submissions to providers are accurate.
• Ensure payroll and pension data remain accurate and compliant with current legislation.
• Produce payroll and pension reports and support general administration.
• Support HR with general HR administration, letters, documentation, and ad hoc tasks.
• Provide friendly and professional support to employees with payroll, pension, and HR queries.

Skills

Payroll processing

Pensions administration

HR administration

Excel

Attention to detail

Remote collaboration

Tools

Microsoft Excel

Job description

Payroll & Pensions Administrator

Hybrid – Mostly Remote | 1 day per week in our Holborn office

We’re looking for a Payroll & Pensions Administrator to join our small, friendly Payroll and HR team. This role has a strong pensions focus , alongside core payroll administration, and includes light HR administrative support , such as employee correspondence and ad hoc project work.

The role is predominantly remote , with one day per week in our Holborn office. Day‑to‑day work is well structured but collaborative, giving you the autonomy to manage your own workload while being fully supported by the wider team.

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About the role

You’ll take ownership of specific payroll and pension tasks, working independently while staying closely connected to the team through regular check‑ins, email, chat, and video calls. Clear processes and standard procedures are in place to support you, particularly when working remotely.

The role reports into the Payroll Manager for payroll and pension‑related activities and works closely with the Group Head of People on HR‑related matters. You’ll also collaborate with the wider HR team, supporting general HR administration where needed.

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Key responsibilities

• - Managing the payroll inbox and responding to payroll, pension, and basic HR queries
• - Supporting the preparation and processing of payroll
• - Maintaining accurate payroll and pension records
• - Assisting with timesheets, pay queries, and payroll adjustments
• - Supporting workplace pension administration, including:
• Auto-enrolment
• - Opt‑ins and opt‑outs
• - Re‑enrolment
• - Processing pension contributions and ensuring accurate submissions to pension providers
• - Ensuring payroll and pension data remains accurate and compliant with current legislation
• - Producing payroll and pension reports and supporting general administration
• - Supporting the HR team with general HR administration , including employee letters, documentation, and ad hoc project tasks
• - Providing friendly and professional support to employees with payroll, pension, and HR‑related queries.

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This role would suit someone who…

• - Has experience in payroll and/or HR administration , with exposure to pensions
• - Is detail‑oriented, organised, and confident working with numbers
• - Pays close attention to accuracy and compliance
• - Is a self‑starter who can take ownership of tasks and manage their workload independently
• - Is comfortable working mostly remotely while staying engaged with the team
• - Has a good working knowledge of Microsoft Excel

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Development & progression

There is genuine opportunity to build and deepen your skills in payroll, pensions, HR administration, and relevant legislation. Over time, the experience gained in this role could support progression into more senior payroll or HR operations roles .

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Why join us?

• - Mostly remote role with just one day per week in Holborn
• - Supportive, collaborative Payroll and HR team
• - Clear structure, processes, and regular check‑ins
• - Strong pensions exposure alongside HR administration experience
• - Role available on a permanent basis

#hybrid

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If you enjoy payroll and pensions, value autonomy with support, and like the idea of gaining broader HR exposure, we’d love to hear from you.