Payroll & Pensions Administrator

Pareto FM; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Pareto FM seeks a Payroll & Pensions Administrator to join our small, friendly Payroll and HR team. The role has a strong pensions focus alongside core payroll admin and light HR tasks. It is predominantly remote with one day per week in our Holborn office.

You’ll own specific payroll and pension tasks, work independently while collaborating with the team via check-ins and digital channels. You’ll use clear processes to support remote work and ensure data accuracy and compliance with

Qualifications

• Experience in payroll and/or HR administration with pensions exposure.
• Detail-oriented, organised, and comfortable with numbers.
• Emphasis on accuracy, compliance and timely data handling.

Responsibilities

• Manage payroll inbox and respond to payroll, pension, and HR queries.
• Assist with payroll processing and data maintenance.
• Maintain accurate payroll and pension records.
• Support timesheets, pay queries and payroll adjustments.
• Assist workplace pension administration (auto-enrolment, opt-ins/outs, re-enrolment).
• Process pension contributions and ensure submissions to providers.
• Generate payroll and pension reports; provide ad hoc admin support.

Skills

Payroll knowledge

Pensions knowledge

HR administration

Excel proficiency

Tools

Microsoft Excel

Job description

Payroll & Pensions Administrator

Hybrid – Mostly Remote | 1 day per week in our Holborn office

We’re looking for a Payroll & Pensions Administrator to join our small, friendly Payroll and HR team. This role has a strong pensions focus, alongside core payroll administration, and includes light HR administrative support, such as employee correspondence and ad hoc project work.

The role is predominantly remote, with one day per week in our Holborn office. Day-to-day work is well structured but collaborative, giving you the autonomy to manage your own workload while being fully supported by the wider team.

About the role

You’ll take ownership of specific payroll and pension tasks, working independently while staying closely connected to the team through regular check-ins, email, chat, and video calls. Clear processes and standard procedures are in place to support you, particularly when working remotely.

The role reports into the Payroll Manager for payroll and pension-related activities and works closely with the Group Head of People on HR-related matters. You’ll also collaborate with the wider HR team, supporting general HR administration where needed.

Key responsibilities

• Managing the payroll inbox and responding to payroll, pension, and basic HR queries
• Supporting the preparation and processing of payroll
• Maintaining accurate payroll and pension records
• Assisting with timesheets, pay queries, and payroll adjustments
• Supporting workplace pension administration, including:
  • Auto-enrolment
  • Opt-ins and opt-outs
  • Re-enrolment
• Processing pension contributions and ensuring accurate submissions to pension providers
• Ensuring payroll and pension data remains accurate and compliant with current legislation
• Producing payroll and pension reports and supporting general administration
• Supporting the HR team with general HR administration, including employee letters, documentation, and ad hoc project tasks
• Providing friendly and professional support to employees with payroll, pension, and HR-related queries.

This role would suit someone who…

• Has experience in payroll and/or HR administration, with exposure to pensions
• Is detail-oriented, organised, and confident working with numbers
• Pays close attention to accuracy and compliance
• Is a self-starter who can take ownership of tasks and manage their workload independently
• Is comfortable working mostly remotely while staying engaged with the team
• Has a good working knowledge of Microsoft Excel

Development & progression

There is genuine opportunity to build and deepen your skills in payroll, pensions, HR administration, and relevant legislation. Over time, the experience gained in this role could support progression into more senior payroll or HR operations roles.

Why join us?

• Mostly remote role with just one day per week in Holborn
• Supportive, collaborative Payroll and HR team
• Clear structure, processes, and regular check-ins
• Strong pensions exposure alongside HR administration experience
• Role available on a permanent basis

#hybrid

If you enjoy payroll and pensions, value autonomy with support, and like the idea of gaining broader HR exposure, we’d love to hear from you.