Payroll Officer (US)

The Portfolio Group; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Hybrid work flexibility

Training & mentorship

25 days annual leave + holidays

Private medical insurance

Free gym

Job summary

Portfolio Group is seeking a payroll professional to manage our core domestic payroll processes while assisting the expansion of our US payroll operations. Training will be provided to build US payroll skills, including state taxes and W-2s.

You will work in a collaborative, fast-paced creative environment with a strong emphasis on data confidentiality and accuracy. This hybrid role offers flexible home-working, with an office-based component several days a week.

Qualifications

• Proven experience as a Payroll Assistant/Officer/Administrator.
• Interest in learning global payroll, especially US payroll frameworks.
• Comfort with modern payroll/HR software and advanced Excel.

Responsibilities

• Assist in the preparation, processing, and delivery of monthly and bi-weekly payrolls.
• Learn and support administration of US payroll and state tax changes.
• Act as first point of contact for employee payroll, tax, and deduction queries.
• Maintain payroll records, prepare general ledger journals, ensure regulatory compliance.
• Keep HR and payroll systems synced with hires, departures, and salary changes.

Skills

Payroll experience

US payroll exposure

Excel (VLOOKUP, Pivot)

Attention to detail

Data confidentiality

Tools

HR software suites

Job description

In this role, you will be a key player in ensuring our people are paid accurately and on time. You will manage our core domestic payroll processes while stepping up to support the growing US payroll operations.

Don’t have US payroll experience? Don’t worry! While prior experience with US payroll (including state taxes, W-2s, or FLSA regulations) is preferred, it is absolutely not required. We are fully prepared to train, mentor, and upskill the right person who has strong foundational payroll knowledge and a hunger to learn.

Key Responsibilities

• End-to-End Payroll: Assist in the preparation, processing, and delivery of monthly and bi-weekly payrolls.
• US Payroll Support: Learn and support the administration of our US payroll, including tracking state-specific tax changes and processing benefits.
• Query Resolution: Act as the first point of contact for employee payroll, tax, and deduction queries.
• Compliance & Reporting: Maintain accurate payroll records, prepare general ledger journals, and ensure compliance with relevant statutory regulations.
• System Management: Keep our HR and payroll systems perfectly synced with new hires, leavers, and salary adjustments.

About You

• Payroll Experience: Proven experience working as a Payroll Assistant, Officer, or Administrator.
• Eager to Learn: A genuine interest in learning global payroll, specifically US payroll frameworks.
• Tech-Savvy: Comfortable with modern payroll/HR software and intermediate to advanced Excel skills (VLOOKUPs, Pivot Tables).
• Culture Fit: A positive, proactive attitude that thrives in a fast-paced, collaborative creative environment.
• Detail-Oriented: Exceptional accuracy and a strong commitment to data confidentiality.

What’s in it for You?

• True Hybrid Flexibility: Work from home 2 or 3 days a week, with a collaborative office space for the rest.
• International Upskilling: Training and mentorship
• Generous Holiday Allowance: 25 days annual leave + bank holidays + 2weeks working anywhere in the world
• Health & Wellbeing: Private medical insurance, dental cover, and an employee assistance program.
• Perks & Culture: Free gym

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