Payroll Officer (US)

Portfolio Payroll Limited; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days annual leave

Bank holidays

Work anywhere in the world (2 weeks)

Private medical insurance

Free gym

Job summary

Portfolio Payroll Limited is seeking a Payroll Assistant to manage core domestic payroll processes and gradually support the growing US payroll operations. Training will be provided for US payroll frameworks, with no prior US experience required.

The role emphasizes accuracy, confidentiality, and collaboration in a fast-paced environment, offering true hybrid flexibility and development opportunities.

Qualifications

• Proven payroll administration experience (assistant, officer, or administrator).
• Interest in learning global payroll, incl. US payroll frameworks.
• Strong Excel skills and data handling abilities.

Responsibilities

• Assist in monthly and bi-weekly payroll processing.
• Learn and support US payroll administration including state taxes.
• Handle employee payroll and deduction queries.
• Maintain payroll records and support reporting/compliance.
• Keep HR/payroll systems in sync with hires/leavers/changes.

Skills

Payroll software proficiency

Excel (VLOOKUP/Pivot Tables)

Attention to detail

Data confidentiality

Communication

Tools

Payroll software

Job description

In this role, you will be a key player in ensuring our people are paid accurately and on time. You will manage our core domestic payroll processes while stepping up to support the growing US payroll operations.

Don't have US payroll experience? Don't worry! While prior experience with US payroll (including state taxes, W-2s, or FLSA regulations) is preferred, it is absolutely not required. We are fully prepared to train, mentor, and upskill the right person who has strong foundational payroll knowledge and a hunger to learn.

Key Responsibilities

• End-to-End Payroll: Assist in the preparation, processing, and delivery of monthly and bi-weekly payrolls.
• US Payroll Support: Learn and support the administration of our US payroll, including tracking state-specific tax changes and processing benefits.
• Query Resolution: Act as the first point of contact for employee payroll, tax, and deduction queries.
• Compliance & Reporting: Maintain accurate payroll records, prepare general ledger journals, and ensure compliance with relevant statutory regulations.
• System Management: Keep our HR and payroll systems perfectly synced with new hires, leavers, and salary adjustments.

About You

• Payroll Experience: Proven experience working as a Payroll Assistant, Officer, or Administrator.
• Eager to Learn: A genuine interest in learning global payroll, specifically US payroll frameworks.
• Tech-Savvy: Comfortable with modern payroll/HR software and intermediate to advanced Excel skills (VLOOKUPs, Pivot Tables).
• Culture Fit: A positive, proactive attitude that thrives in a fast-paced, collaborative creative environment.
• Detail-Oriented: Exceptional accuracy and a strong commitment to data confidentiality.

What's in it for You?

• True Hybrid Flexibility: Work from home 2 or 3 days a week, with a collaborative office space for the rest.
• International Upskilling: Training and mentorship
• Generous Holiday Allowance: 25 days annual leave + bank holidays + 2weeks working anywhere in the world
• Health & Wellbeing: Private medical insurance, dental cover, and an employee assistance program.
• Perks & Culture: Free gym