Payroll Officer (US)

Portfolio Payroll Limited; City Of London; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Hybrid work

Training program

25 days holiday

Private medical insurance

Free gym

Job summary

Portfolio Payroll Limited is seeking a Payroll Assistant to manage core domestic payrolls while supporting expanding US payroll operations. Training and mentorship will be provided for those with strong payroll knowledge and a hunger to learn, even without prior US payroll experience.

You will handle end-to-end payroll processing, support US payroll administration, resolve queries, ensure compliance, and keep systems updated for hires, leavers, and salary changes in a collaborative, creative

Qualifications

• Proven experience as Payroll Assistant, Officer, or Administrator.
• Willingness to learn global payroll, especially US frameworks.
• Proficient with payroll/HR software and Excel (VLOOKUP, Pivot).
• Positive, proactive attitude in a fast-paced, collaborative environment.
• High accuracy and strong data confidentiality.

Responsibilities

• End-to-end payroll processing for monthly and bi-weekly cycles.
• Support US payroll administration and track state tax changes.
• Act as the first point of contact for payroll, tax, and deduction queries.
• Maintain payroll records, prepare GL journals, ensure statutory compliance.
• Keep HR/payroll systems synced with new hires, leavers, and salary adjustments.

Skills

Payroll experience

Eager to learn

Tech-savvy

Culture fit

Detail-oriented

Job description

In this role, you will be a key player in ensuring our people are paid accurately and on time. You will manage our core domestic payroll processes while stepping up to support the growing US payroll operations.

Don't have US payroll experience? Don't worry! While prior experience with US payroll (including state taxes, W-2s, or FLSA regulations) is preferred, it is absolutely not required. We are fully prepared to train, mentor, and upskill the right person who has strong foundational payroll knowledge and a hunger to learn.

Key Responsibilities

• End-to-End Payroll: Assist in the preparation, processing, and delivery of monthly and bi-weekly payrolls.
• US Payroll Support: Learn and support the administration of our US payroll, including tracking state-specific tax changes and processing benefits.
• Query Resolution: Act as the first point of contact for employee payroll, tax, and deduction queries.
• Compliance & Reporting: Maintain accurate payroll records, prepare general ledger journals, and ensure compliance with relevant statutory regulations.
• System Management: Keep our HR and payroll systems perfectly synced with new hires, leavers, and salary adjustments.

About You

• Payroll Experience: Proven experience working as a Payroll Assistant, Officer, or Administrator.
• Eager to Learn: A genuine interest in learning global payroll, specifically US payroll frameworks.
• Tech-Savvy: Comfortable with modern payroll/HR software and intermediate to advanced Excel skills (VLOOKUPs, Pivot Tables).
• Culture Fit: A positive, proactive attitude that thrives in a fast-paced, collaborative creative environment.
• Detail-Oriented: Exceptional accuracy and a strong commitment to data confidentiality.

What's in it for You?

• True Hybrid Flexibility: Work from home 2 or 3 days a week, with a collaborative office space for the rest.
• International Upskilling: Training and mentorship
• Generous Holiday Allowance: 25 days annual leave + bank holidays + 2weeks working anywhere in the world
• Health & Wellbeing: Private medical insurance, dental cover, and an employee assistance program.
• Perks & Culture: Free gym