Payroll & HR Operations Specialist

(WIS) Wellbore Integrity Solutions; Aberdeen City; On-site; GBP 26,000 - 36,000; Full time

Job summary

Wellbore Integrity Solutions is seeking a highly organised Payroll and Administration Coordinator to support accurate payroll processing, maintain employee records and manage HR documentation. The role covers onboarding, payroll administration, records management, visa coordination and HR projects, with a focus on confidentiality and compliance.

The successful candidate will work closely with internal stakeholders to ensure efficient HR operations and high-quality administrative support for

Qualifications

• Two years' experience in payroll processes and systems.
• Experience with HR databases and HRIS systems (e.g. UKG).
• Office environment experience.
• Proficient in Microsoft Word and Excel.
• Excellent communication skills and strong organisational ability.
• Problem-solving, analytical and multitasking skills.
• Ability to build relationships at all levels of an organisation.
• Team-oriented with a results-driven approach.
• Discretion handling confidential information.

Responsibilities

• Data input for payroll process using HR database and HRIS systems.
• Organise and maintain personnel records (paper and electronic).
• Update internal databases (e.g. record sick or maternity leave).
• Prepare HR documents, such as employment contracts and offers of employment from templates.
• Assist payroll submission by providing relevant employee information.
• Participate in HR projects.
• Provide a minute taker in meetings (Grievance, Disciplinary, ROD).
• All other duties as assigned.

Skills

Payroll processes

HRIS systems (UKG)

MS Word

MS Excel

Communication skills

Organisational skills

Problem solving

Teamwork

Confidentiality

Tools

UKG HRIS

Job description

Wellbore Integrity Solutions is seeking a highly organised Payroll and Administration Coordinator to support accurate payroll processing, maintain employee records and manage HR documentation. The role covers onboarding, payroll administration, records management, visa coordination and HR projects, with a focus on confidentiality and compliance.

The successful candidate will work closely with internal stakeholders to ensure efficient HR operations and high-quality administrative support for