Payroll & HR Coordinator

Escape; Livingston; On-site; GBP 24,000 - 32,000; Full time

Job summary

Escape is seeking a Payroll & HR Coordinator in Livingston to join our established international engineering and manufacturing client. You will support payroll processing, HR administration, pensions and employee records, gaining hands-on experience across core payroll and HR activities.

Reporting to the HR Manager, you will handle confidential data, prepare reports for the Finance team, assist with year-end payroll, and contribute to process improvements while developing your career in payroll

Qualifications

• Numerical and analytical capability
• Attention to detail in payroll/data
• Experience or interest in payroll/HR
• Ability to handle confidential information
• Good organisational skills and time management
• Clear written and verbal communication

Responsibilities

• Support accurate processing of employee payroll
• Maintain payroll and employee records
• Assist with payroll reconciliations and discrepancies
• Support year-end payroll processes (tax, National Insurance, P11D)
• Process wage arrestments and documentation requests
• Maintain holiday and absence records
• Prepare payroll and worked-hours reports for Finance
• Support pension administration
• Maintain confidential HR records per GDPR
• Provide day-to-day HR administration support to employees and managers
• Prepare reports for internal departments
• Support HR and payroll process improvements
• Coordinate travel arrangements when required
• Take on additional responsibilities as knowledge grows

Skills

Numerical ability

Attention to detail

Organisational skills

Time-management

Communication skills

Discretion with confidential info

Collaborative work

Education

HR degree

Business degree

Finance degree

Accounting degree

Job description

Are you looking for your first opportunity in Payroll or HR?

We are working exclusively with a well-established international engineering and manufacturing business to recruit a Payroll & HR Coordinator. This is an excellent opportunity for someone at the beginning of their career who wants to develop practical experience across payroll, HR administration, pensions, employee records and reporting.

You don't need to have experience across all of these areas. What matters is that you're numerate, organised, detail-focused and genuinely interested in developing a career within Payroll and HR.

About the role

Reporting to the HR Manager, you'll become an important part of the HR function, supporting the accurate and confidential administration of payroll and employee information.

Your responsibilities will include:

• Supporting the accurate processing of employee payroll
• Maintaining payroll and employee records
• Assisting with payroll reconciliations and resolving discrepancies
• Supporting year-end payroll processes, including tax, National Insurance and P11D administration
• Processing wage arrestments and employee documentation requests
• Maintaining accurate holiday and absence records
• Preparing payroll and worked-hours reports for the Finance team
• Supporting pension administration
• Maintaining confidential HR records in line with GDPR
• Providing day-to-day HR administration support to employees and managers
• Preparing reports and information for internal departments
• Supporting improvements to HR and payroll processes
• Coordinating travel arrangements when required
• Taking on additional responsibilities as your knowledge and experience develops

Who we're looking for

This role could suit someone coming from a number of different backgrounds.

You could be a recent graduate with a degree in HR, Business, Finance, Accounting or a related subject who is looking for the opportunity to put your studies into practice.

You could already have some HR or payroll experience and be looking for a role where you can broaden your knowledge and develop across both disciplines.

We're looking for someone who has:

• Strong numerical and analytical ability
• Excellent attention to detail
• Good organisational and time-management skills
• Strong written and verbal communication skills
• The ability to handle confidential information with discretion
• A methodical and accurate approach to work
• A positive, proactive attitude and willingness to learn
• The ability to work collaboratively with colleagues across the business