HR Systems, Payroll & Data Administrator

MatWorks; Middleton; On-site; GBP 28,000 - 38,000; Full time

Job summary

MatWorks is seeking an experienced Payroll Administrator to manage UK payrolls end-to-end. You will ensure accurate, timely processing and compliance with statutory requirements, support pension and auto-enrolment activities, and work closely with Finance and HR to resolve payroll queries.

The role requires handling payroll changes, confidential data and strong Excel skills in a collaborative, multi-site manufacturing environment.

Qualifications

• Processing payroll from start to finish in a deadline-driven environment.
• Handling payroll changes, statutory payments, deductions and pension administration.
• Maintaining accurate employee and payroll system records.
• Responding to payroll or HR system queries from colleagues and managers.
• Understanding data protection standards.

Responsibilities

• Process monthly UK payrolls accurately and on time, ensuring data is complete and compliant.
• Administer UK payroll changes including starters, leavers, salary changes, overtime and other payments.
• Assist payroll provider with statutory payments and pension deductions.
• Review payroll input/output reports and resolve discrepancies with authorised contacts.
• Collaborate with Finance, HR and other stakeholders to resolve payroll queries.

Education

GCSE Grade C/4 English and Mathematics

Recognised payroll qualification or equivalent payroll experience

Tools

Microsoft Excel

HRIS / Infor HCM

Job description

Payroll Administration

• Process monthly payrolls accurately and on time, ensuring all UK payroll data is complete, authorised and compliant with internal procedures and statutory requirements.
• Administer UK payroll changes including new starters, leavers, salary changes, overtime, shift payments, holiday payments, bonuses, expenses, Benefits in Kind and other payments or deductions.
• Assist the payroll provider in processing statutory and occupational payments, including sick pay, maternity, paternity and other relevant statutory payments.
• Apply court orders, attachment of earnings, pension deductions, salary sacrifice arrangements and other third-party instructions accurately.
• Review payroll input and output reports, raise queries with authorised contacts and ensure payroll information is accurate before approval.
• Notify approved contacts when payroll output is ready for review and support the approval process in line with agreed deadlines.
• Maintain accurate payroll records and file monthly electronic payroll reports and processing data in accordance with data retention and audit requirements.
• Administer pension processes, including auto-enrolment, opt-outs, opt-downs, scheme leavers, salary sacrifice applications and uploads to pension provider systems.
• Provide payroll data to authorised contacts to support pension reporting, audit requests and other business reporting requirements.
• Work collaboratively with Finance, HR and other stakeholders across the Group to resolve payroll queries and support analysis of payroll data.

Payroll Administration

• Process monthly payrolls accurately and on time, ensuring all UK payroll data is complete, authorised and compliant with internal procedures and statutory requirements.
• Administer UK payroll changes including new starters, leavers, salary changes, overtime, shift payments, holiday payments, bonuses, expenses, Benefits in Kind and other payments or deductions.
• Assist the payroll provider in processing statutory and occupational payments, including sick pay, maternity, paternity and other relevant statutory payments.
• Apply court orders, attachment of earnings, pension deductions, salary sacrifice arrangements and other third-party instructions accurately.
• Review payroll input and output reports, raise queries with authorised contacts and ensure payroll information is accurate before approval.
• Notify approved contacts when payroll output is ready for review and support the approval process in line with agreed deadlines.
• Maintain accurate payroll records and file monthly electronic payroll reports and processing data in accordance with data retention and audit requirements.
• Administer pension processes, including auto-enrolment, opt-outs, opt-downs, scheme leavers, salary sacrifice applications and uploads to pension provider systems.
• Provide payroll data to authorised contacts to support pension reporting, audit requests and other business reporting requirements.
• Work collaboratively with Finance, HR and other stakeholders across the Group to resolve payroll queries and support analysis of payroll data.

HR Systems Administration

• Support the day-to-day administration, maintenance and accuracy of HR systems, including HCM, payroll and associated records.
• Maintain confidentiality when accessing and handling employee and payroll data, ensuring information is managed in line with data protection requirements.
• Manage system access, permissions and user set-up, ensuring appropriate controls are in place for end users.
• Provide technical support and guidance to end users, responding to queries and helping colleagues use HR systems effectively.
• Manage HR system queries and service requests through emails and face to face.
• Support system testing, maintenance, development and enhancements, ensuring changes are implemented effectively and communicated where required.
• Create, publish and review HR and payroll reports, including data governance, goals and appraisals, salary upload, absence and end-of-year reporting.
• Monitor query trends and system data to identify opportunities for additional training, process improvement or system enhancements.
• Undertake any other reasonable duties within the scope of the role as requested by management.

Preferred Skill & Experience

• Working within a manufacturing or multi-site organisation.
• Working with a payroll bureau or outsourced payroll service provider / In-house experience
• Using HRIS, Infor HCM or similar HR/payroll systems.
• Experience of system administration, user access management, reporting or data governance activities.
• Supporting system changes, process improvements or project delivery.

Essential Skill & Experience

• Processing payroll from start to finish in a deadline-driven environment.
• Handling payroll changes, statutory payments, deductions and pension administration.
• Maintaining accurate employee, payroll or HR system records.
• Responding to payroll or HR system queries from colleagues, managers or authorised contacts.
• Working with confidential information and applying appropriate data protection standards.

Preferred Qualifications

• CIPP qualification or working towards a payroll qualification.
• Training or certification in HR system administration, reporting or data management.

Essential Qualifications

• GCSE Grade C/4 or equivalent in English and Mathematics.
• Recognised payroll qualification or equivalent payroll experience.
• Competent user of Microsoft Excel and other Microsoft Office applications.