Patient Admin Assistant/Receptionist

Oxford University Hospitals NHS Foundation Trust; Swindon; On-site; GBP 21,000 - 25,000; Full time

Job summary

Oxford University Hospitals NHS Foundation Trust in Swindon is seeking an administrative assistant to support the Patient Admin Coordinator. The role focuses on efficient patient administration, waiting list management, and ensuring high data quality to aid clinical teams.

You will handle telephone inquiries, arrange investigations, prepare clinic notes, and maintain case notes on the Patient Administration System (EPR).

Qualifications

• Previous admin experience required.
• Good computer literacy and typing skills.

Responsibilities

• Provide supporting role to the Patient Admin Coordinator to help ensure the efficient running of the service.
• Implement policies and procedures to maintain efficient department/office and filing systems to facilitate the smooth running of the administrative services.
• Support with the letter generation process to type letters as required.
• Receiving and taking relevant action on telephone calls from patients, General Practitioners etc., providing reassurance and support to patients and families by telephone and making judgements about finding appropriate solutions to problems.
• Arranging investigations, ensuring that these have been performed, results received and seen by relevant clinician and filing/redirection of all investigation results as appropriate.
• Preparing the notes for clinics, including front sheets and referral letters .
• To maintain case note tracking on the Patient Administration System (EPR).

Skills

Previous admin experience

Computer skills

Job description

Patient administration underpins the patient journey and supports clinical teams in delivering high quality patient care and can make a real difference to the patient experience. Effective and efficient patient administration supports management through ensuring a high standard of data quality and by making the best use of capacity and resources. The post holder is required to assist in the provision of a professional, comprehensive and efficient administrative service, which is effectively delivered to all patients and members of the Department. This will be through supporting the Patient Admin Coordinator in the delivery of a comprehensive administrative service to a specialty team. This will involve waiting list management for a speciality, in accordance with the Elective Access Policy, communicating appointment and admission related information to patients and carers and/or typing correspondence as appropriate., 1. To be responsible for the provision of a supporting role to the Patient Admin Coordinator to help ensure the efficient running of the service. 2. Implement policies and procedures to maintain efficient department/office and filing systems to facilitate the smooth running of the administrative services. 3. Support with the letter generation process to type letters as required. 4. Receiving and taking relevant action on telephone calls from patients, General Practitioners etc. Providing reassurance and support to patients and families by telephone and making judgements about finding appropriate solutions to problems, which requires the ability to be able to understand and explain basic medical procedures. 5. Arranging investigations, ensuring that these have been performed, results received and seen by relevant clinician and filing/redirection of all investigation results as appropriate. 6. Preparing the notes for clinics, including front sheets and referral letters . 7. To maintain case note tracking on the Patient Administration System (EPR)., To be responsible for the provision of a supporting role to the Patient Admin Coordinator to help ensure the efficient running of the service. 2. Implement policies and procedures to maintain efficient department/office and filing systems to facilitate the smooth running of the administrative services. 3. Support with the letter generation process to type letters as required. 4. Receiving and taking relevant action on telephone calls from patients, General Practitioners etc. Providing reassurance and support to patients and families by telephone and making judgements about finding appropriate solutions to problems, which requires the ability to be able to understand and explain basic medical procedures. 5. Arranging investigations, ensuring that these have been performed, results received and seen by relevant clinician and filing/redirection of all investigation results as appropriate. 6. Preparing the notes for clinics, including front sheets and referral letters . 7. To maintain case note tracking on the Patient Administration System (EPR)., The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Requirements

• Previous experience in admin setting
• Computer skills

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research., The Trust comprises of four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. We are Satellite unit based in Swindon. Our values, standards and behaviours define the quality healthcare we would like for ourselves or a member of our family. We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Sexual Safety Charter: In 2023 NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles Oxford University Hospitals promotes a safe, respectful hiring environment. If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.