Pathway Co-Ordinator

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 21,000 - 25,000; Full time

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking a Pathway Co-Ordinator to support the Cytology Office at Royal Derby Hospital. The role involves assisting with day-to-day admin, meeting coordination and liaison with external agencies within the NHS Cervical Screening Programme.

The successful candidate will have a good standard of English (O Level/GCSE), RSA Level 3 in Word Processing or equivalent, and strong IT and communication skills.

Qualifications

• Good standard of English to O level / GCSE (A-C) or equivalent.
• RSA level 3 in Word Processing, typing or equivalent knowledge and skills.
• Experience in a secretarial/support role with familiarity of medical terminology is desirable.
• Good working knowledge of IT systems and excellent communication skills are essential.

Responsibilities

• Collaborate with Admin Team Leader to ensure smooth workflow in the department.
• Work with a small team of administrative staff.
• Assist with meeting preparation and minute taking.
• Interface with external users and NHS Cervical Screening Programme requirements.
• Support laboratory/clinical teams with administrative duties.
• Input test results and understand patient and management processes.

Skills

Interpersonal skills

Communication

Organisational skills

Typing / IT literacy

Education

English to GCSE/O Level

Tools

Word processing (RSA Level 3)

Medical Terminology

IT systems

Data input

Job description

University Hospitals of Derby and Burton NHS Foundation Trust

Pathway Co-Ordinator

The closing date is 23 October 2026

Do you have excellent interpersonal skills? Are you flexible, approachable and a team player?

If so our friendly Cytology Clerical Team are looking for an enthusiastic and self motivated individual, to join our busy team in assisting with the day to day running of the Cytology Office at the Royal Derby Hospital.

A good standard of English to O Level / GCSE or equivalent is required and RSA/OCR level 3 in WP/typing or equivalent knowledge and skills is required.

Experience working in a support secretary role and familiarisation of medical terminology is desirable.

A good working knowledge of IT systems and excellent communication skills are essential for this role.

Main duties of the job

• Work alongside the Admin Team Leader to ensure timely and effective workflow throughout the department
• Work with a small team of administrative staff
• Support with preparation of meetings and minute taking
• Effectively communicate with external users and agencies in association with the requirements of the NHS Cervical Screening Programme
• Support the laboratory / Clinical teams with administrative duties
• Input test results and understand patient and management processes in relation to the NHSCSP
• Confidently use IT systems

Closing date of applications: 25 October 2026

Interview date: 6 November 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AIgenerated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Important visa information: Due to UK Home Office immigration rule changes effective from 22 July 2025, applicants sponsored under Occupation Code 6131 (Nursing Auxiliaries and Assistants) may not be eligible to bring dependants under the Skilled Worker route if their Certificate of Sponsorship is issued on or after this date. Applicants are responsible for understanding how these rules apply to their individual circumstances. The Trust cannot provide immigration advice. Further information is available on the Skilled Worker visa: Your partner and children - GOV.UK

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person Specification

Qualifications

• Good standard of English to O level / GCSE (A-C grade) or equivalent

Experience

• Previous experience as a support secretary
• Experience within a cytology service
• Experience of using IT systems and / or data input
• Good communication skills; excellent written and verbal skills
• Excellent organisational skills

Knowledge and Skills

• RSA level 3 / Word processing, or equivalent demonstrable clerical experience
• Medical Terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust