Paediatric Medical Secretary

University Hospitals of Derby and Burton NHS Foundation Trust; East Midlands; On-site; GBP 19,000 - 23,000; Part time

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust is seeking a Part-time Paediatric Medical Secretary (30 hours per week) to support the Epilepsy and Neurology Team within Paediatrics. The role involves typing clinical correspondence, diary management, and prioritising workload in a busy department.

You will work with Paediatric Consultants and colleagues, demonstrating IT proficiency and strong organisational skills.

Qualifications

• Advanced IT skills including Word, Excel, email systems
• Typing of clinical correspondence and other admin duties
• Ability to prioritise workload and meet deadlines
• Experience in medical administration preferred

Responsibilities

• Typing of clinical correspondence for Paediatric Consultants
• Appointment scheduling and diary management
• Answering telephone queries and directing to appropriate staff
• Provide a comprehensive range of secretarial/administrative support
• Manage and organise own workload and communicate with clinicians

Skills

Typing

Organisation

Teamwork

IT literate

Education

RSA/OCR Level III

NVQ III in Business Administration

GCSE English

Tools

Transcribe

T-Pro

Infoflex

Lorenzo/Meditech PAS

Job description

University Hospitals of Derby and Burton NHS Foundation Trust

Paediatric Medical Secretary

The closing date is 29 October 2026

An opportunity has arisen for a position in our Paediatric Medical Secretary Team: one position supporting the Epilepsy and Neurology Team within Paediatrics. This is a part time Medical Secretary role, working 30 hours per week.

You will support the existing medical secretaries and the team leaders in providing a quality and efficient service to Paediatric Consultants.

You will need to be a team player andwill require high levels of organisation with the ability to prioritise your daily workload effectively and have a flexible approach to working alongside different members of the team or independently as required.

Responsibilities of this role cover a wide range of administration and secretarial duties including typing clinical correspondence, appointment scheduling, diary management and dealing with a wide range of telephone queries. A flexible approach to workload is essential.

Please Note

The interview will include a typing test.

Main duties of the job

• You will need to be a passionate, driven and motivated team player with excellent problem solving skills.
• You will require high levels of tact, diplomacy together with time management skills and flexibility.
• You will be providing a comprehensive range of secretarial, administrative and waiting list support to the Paediatric Consultants & Team.
• Administration and clerical duties including typing of clinical correspondence, dealing with queries from parents/patients and other health professionals and escalating issues to the operational coordinator.
• Responsible for the managing and organising of your own workload, you must be a confident communicator and able to liaise with clinicians and clinical staff and be able to multi-task.

You will have a broad range of administrative skills in particular:

• Ability to work independently and as part of a team
• An understanding of the 18-week RTT process
• Knowledge of the Trust Patient Access Policy
• Knowledge and familiarisation of medical terminology
• Knowledge of Word, Excel, Internet and email systems
• Audio typing experience (desirable but not essential)

Closing date of applications: 29th October 2026

Interview date: 12th November 2026

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job responsibilities

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.

Please note this position is not eligible for sponsorship. Applicants must be able to demonstrate an existing and ongoing right to work in the UK for the duration of the contract without sponsorship from the Trust.

Your application (for shortlisting purposes) is assessed based on the Person Specification in the job advert (below).

Person Specification

Education, Training and Qualifications CPD Requirements

• English to O level/GCSE or equivalent
• RSA/OCR level III or equivalent knowledge and skills
• NVQ III in Business Administration or equivalent knowledge and skills
• Knowledge of 18 WW RTT

Skills and Ability

• Demonstrable evidence of advanced level of IT to include Microsoft Word, Excel & Touch Typing
• To be able to demonstrate the ability to work towards deadlines

Experience & Knowledge

• Demonstrable experience working in an administrative role
• Knowledge of Transcribe, T-Pro, Infoflex, and Lorenzo/Meditech PAS system
• An understanding of the Data Protection Act

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust