Pathology Senior Personal Assistant and Admin Manager

University Hospitals Coventry and Warwickshire (UHCW) NHS Trust; Coventry; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading healthcare organization is seeking a Pathology Senior Personal Assistant and Admin Manager to provide high-level administrative support to the senior management team. This role involves managing communications, coordinating meetings, and overseeing administrative staff. Ideal candidates will possess excellent communication and organizational skills, and will be committed to high-quality patient care.

Qualifications

• High level administrative and secretarial function for senior management.
• Coordination of department communications and training programs.

Responsibilities

• Act as the first point of contact for senior management.
• Prepare and distribute meeting agendas and documents.
• Line management of administrative staff.

Skills

Communication

Organizational Skills

Job description

Pathology Senior Personal Assistant and Admin Manager

Join to apply for the Pathology Senior Personal Assistant and Admin Manager role at University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

Pathology Senior Personal Assistant and Admin Manager

3 weeks ago Be among the first 25 applicants

Join to apply for the Pathology Senior Personal Assistant and Admin Manager role at University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.

The Post holder will provide a high level administrative and secretarial function to the Director of Operations, Head of Operations and wider senior management team, Stakeholder Board, and Pathology Network Board. The Post holder is responsible for the production and maintenance of all network support documentation, the preparation and monitoring of work plans and support materials.

The Post holder will be responsible for the provision of the administrative and clerical service for the division including taking operational management responsibility for administrative and clerical staff.

They will be responsible for the coordination of the department communications function at a network level.

Develop and lead local induction and on-going relevant training programme for admin, clerical and secretarial staff in conjunction with relevant IT systems.

****Interviews for this post are due to take place 3rd June 2025****

Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network.

Responsible for the preparation and distribution of agendas and associated documents for meetings at all levels within the Trust.

Attending meetings when required taking and transcribing formal minutes, proactively ensuring that action points raised are completed.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence designated organisation please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Employ high level communication skills to Act as the first point of contact for the Director of Operations and Head of Operations for the Pathology Network, filtering and dealing with the complexity of enquiries in a professional, sensitive and timely manner ensuring that all queries are tracked through to conclusion.

Maintain the schedule for the Director of Operations and Head of Operations for the Pathology Network planning and arranging meetings/ appointments/ conferences in order of priority.

Undertake any project work as directed by the senior management team for the Pathology Network including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets.

Take responsibility for line management of administration/clerical team on Pathology Reception.

Please Refer To Job Description For Further Details.

This advert closes on Friday 9 May 2025

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Health Care Provider

• Industries

  Administrative and Support Services

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