Patent Paralegal

G2 Legal Limited; Southampton; Vor Ort; GBP 25.000 - 35.000; Vollzeit

Zusammenfassung

G2 Legal Limited is recruiting a Patent Paralegal/Secretary for the Chemistry team in Southampton. The role combines administrative support with paralegal duties to keep cases running smoothly and meet important deadlines.

The successful candidate will have at least two years' patent secretarial or paralegal experience, strong attention to detail, excellent time management, and the ability to work effectively with multiple Patent Attorneys and clients.

Qualifikationen

• Minimum of two years' patent secretarial or paralegal experience.
• Strong attention to detail and accuracy under deadlines.
• Structured, methodical approach with good organizational skills.

Aufgaben

• Review incoming correspondence and identify urgent matters.
• Provide secretarial and paralegal assistance, including typing and invoicing.
• Handle routine paralegal tasks independently and timely.
• Maintain case reminders and monitor key dates for deadlines.
• Manage diaries and appointments for Patent Attorneys.
• Monitor emails and redirect urgent matters as needed.
• Distribute work to Paralegal Assistants and provide guidance.
• Organize and maintain case files and prioritise tasks.

Kenntnisse

Paralegal experience

Attention to detail

Time management

Communication

Relationship building

Jobbeschreibung

Patent Paralegal/Secretary – Southampton

Our client is a well-established firm with a strong reputation for providing specialist services to a varied client base. The firm offers a supportive and professional working environment, where accuracy, teamwork and high standards of client service are valued.

The firm is looking to recruit a Patent Paralegal/Secretary to support its Chemistry team in Southampton. This position will involve a varied mix of administrative and Paralegal responsibilities, working closely with Patent Attorneys to keep cases running smoothly, manage important deadlines and provide an efficient service to clients.

Responsibilities

• Review incoming correspondence, post and faxes, identifying urgent matters and work requiring Paralegal input


• Provide secretarial and Paralegal assistance, including audio and copy typing, preparing standard letters and processing client invoices


• Handle routine Paralegal tasks independently, ensuring work is completed accurately and in a timely manner


• Maintain case reminders and monitor key dates to ensure Patent Attorneys remain aware of upcoming deadlines


• Manage diaries and appointments, coordinating schedules and keeping track of Patent Attorneys' availability


• Monitor emails and take messages during periods of absence, ensuring urgent matters are redirected to another Patent Attorney where necessary


• Distribute work to Paralegal Assistants and offer support, guidance and informal training as appropriate


• Take responsibility for the organisation and maintenance of case files


• Prioritise urgent tasks and ensure critical legal deadlines are met

Requirements

• A minimum of two years' experience in a patent secretarial or Paralegal position, ideally within a fast-paced environment


• Strong attention to detail and the ability to maintain accuracy when handling complex or deadline-driven tasks


• A structured and methodical approach to work, with the ability to apply logical thinking to individual assignments


• Excellent time management skills and the ability to balance changing priorities and competing deadlines


• The ability to adapt to the individual working styles and requirements of multiple Patent Attorneys, colleagues and clients


• Strong written and verbal communication skills


• The ability to establish and maintain positive working relationships


• A self-sufficient approach, with the confidence to manage routine responsibilities independently


• A willingness to learn, develop and contribute to the wider team

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