Patent Paralegal - Southampton

Caselton Clark; Southampton; On-site; GBP 32,000 - 48,000; Full time

Job summary

Caselton Clark is recruiting on behalf of a leading, top-tier European IP firm in Southampton for a Patent Paralegal. You will provide core secretarial and paralegal support to a team of Patent Attorneys, driving daily operations and deadlines with diligence.

Key duties include handling EPO/DPMA communications, drafting documents, invoicing, and keeping files and diaries up to date. The role requires a formal patent paralegal qualification and at least two years' IP experience.

Qualifications

• Formal Patent Paralegal qualification (e.g., CIPA Patent Paralegal Course or equivalent).
• Minimum 2 years of patent paralegal or patent secretarial experience.
• Familiar with online IP filing and management tools (EPOline, DPMA).
• Meticulous attention to detail and ability to work independently.

Responsibilities

• Manage and process incoming official correspondence (including EPO and DPMA communications).
• Draft standard legal documentation, handle billing and invoicing, and oversee client charging.
• Maintain case files, update deadline reminders, and manage attorney diaries and urgent matters.
• Delegate tasks to Paralegal Assistants and provide ad hoc training and guidance.
• Act as a reliable point of contact for clients and attorneys, adapting to varying preferences and working styles.

Skills

Billing & invoicing

Client liaison

Diary management

Tools

EPOline

DPMA

Job description

Role Title: Patent Paralegal

Location: Southampton

Salary: Competitive + Comprehensive Benefits Package

Firm Type: Top-Tier European Intellectual Property Firm

About the Firm:

We are recruiting on behalf of a leading, top-tier European intellectual property firm with a strong footprint across London, Munich, and Southampton. Known for providing end-to-end IP protection and enforcement, the firm integrates specialist patent and trademark attorneys with IP solicitors to offer a collaborative, modern workplace.

The Role:

The firm is seeking a diligent, detail-oriented Patent Paralegal to provide core secretarial and paralegal support to a team of Patent Attorneys. You will play a central role in driving daily operations, maintaining seamless workflow management, and ensuring strict legal deadlines are consistently met.

Key Responsibilities:

• Manage and process incoming official correspondence (including EPO and DPMA communications).
• Draft standard legal documentation, handle billing and invoicing, and oversee client charging.
• Maintain case files, update deadline reminders, and manage attorney diaries and urgent matters.
• Delegate tasks to Paralegal Assistants and provide ad hoc training and guidance.
• Act as a reliable point of contact for clients and attorneys, adapting to varying preferences and working styles.

Candidate Requirements:

• Qualification: Formal Patent Paralegal Qualification (e.g., CIPA Patent Paralegal Course or equivalent).
• Experience: Minimum of 2 years of patent paralegal or patent secretarial experience within a fast-paced IP environment.
• Technical Skills: Familiarity with online IP filing and management tools (e.g., EPOline, DPMA).
• Soft Skills: Meticulous attention to detail, strong prioritization skills under tight deadlines, and the ability to work independently without supervision.