Pastoral Administrator at E-ACT the Oldham Academy North

E-ACT; Oldham; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Defined benefit pension (LGPS/TPS)

Life cover at three times pensionable-

31 days annual leave

Cycle to Work scheme

Job summary

E-ACT The Oldham Academy North in Oldham is seeking a dedicated Pastoral Administrator to support our pastoral, inclusion and student welfare services. You will help coordinate admissions, maintain confidential records and assist with attendance, behaviour and safeguarding processes.

Join a welcoming educational community where you contribute to creating an inclusive environment and ensure every student receives the support they need to thrive.

Qualifications

• Minimum of 5 GCSEs (Grade 4/C or above), including English and Mathematics.
• Strong knowledge of Microsoft Office, particularly Word and Excel.
• Experience working in an administrative role, maintaining accurate records and databases.
• Excellent organisational, communication and time-management skills, with the ability to prioritise competing demands.
• Ability to build positive relationships with pupils, families and colleagues while maintaining confidentiality and professional standards.

Responsibilities

• Lead and coordinate all pupil admissions processes, including in-year admissions, student leavers, enquiries, inductions and transition arrangements.
• Provide administrative support for pastoral, inclusion, behaviour and safeguarding processes, maintaining accurate and confidential records.
• Support attendance monitoring and intervention processes, including record keeping, reporting and communication with families and external agencies.
• Administer Free School Meals applications, eligibility checks and associated data, ensuring records are accurate and up to date.
• Produce reports, maintain management information systems and provide professional administrative support to students, families and academy staff

Skills

Organisational skills

Communication skills

Time management

Relationship building

Education

GCSEs including English & Maths

Tools

Microsoft Word

Microsoft Excel

Job description

About this Role

Job Title: Pastoral Administrator

E-ACT The Oldham Academy North | Trust, Endurance, Autonomy, Mastery

E-ACT The Oldham Academy North is a dynamic and inclusive11-16 secondary academy located in Oldham. Rooted in our core values of Trust,Endurance, Autonomy, and Mastery, we committed to fostering an environmentwhere students thrive academically, personally, and socially.

We hold ourselves to high expectations, challenging ourstudents to excel in all areas of their education. Beyond academic excellence,we inspire and empower them to become ambassadors for their community,instilling a sense of responsibility and pride in their role as contributors tothe greater whole.

Join us on this journey of education, growth, and communityengagement, where we value Trust, Endurance, Autonomy, and Mastery are at everystep.

Want tomake a difference to young people?

Are youready to embark on a rewarding journey within an educational community thatvalues diversity, encourages collaboration, and celebrates excellence?

Are you an organised, proactive and people-focused administrator looking to make a real difference in education? The Oldham Academy North is seeking an exceptional Pastoral Administrator to play a key role in supporting our pastoral, inclusion and student welfare services.

As the academy's lead administrator for admissions, you will coordinate the full admissions process, support attendance and behaviour systems, manage Free School Meals administration, and work closely with students, families and staff to ensure every young person receives the support they need to thrive. You will be responsible for maintaining accurate records, producing reports, supporting pastoral interventions and helping to create a welcoming and inclusive environment for all.

Key responsibilities

• Lead and coordinate all pupil admissions processes, including in-year admissions, student leavers, enquiries, inductions and transition arrangements.
• Provide administrative support for pastoral, inclusion, behaviour and safeguarding processes, maintaining accurate and confidential records.
• Support attendance monitoring and intervention processes, including record keeping, reporting and communication with families and external agencies.
• Administer Free School Meals applications, eligibility checks and associated data, ensuring records are accurate and up to date.
• Produce reports, maintain management information systems and provide professional administrative support to students, families and academy staff

SCP16-20 - £28,437.98 - £30,375.64 - FTE: £31,525.00 - £33,675.00

37 hours per week 40 weeks per year

Qualifications and Skills

• Minimum of 5 GCSEs (Grade 4/C or above), including English and Mathematics.
• Strong knowledge of Microsoft Office, particularly Word and Excel.
• Experience working in an administrative role, maintaining accurate records and databases.
• Excellent organisational, communication and time-management skills, with the ability to prioritise competing demands.
• Ability to build positive relationships with pupils, families and colleagues while maintaining confidentiality and professional standards

What are we about?

Join a trust that is going places!

At E-ACT, we believe everychild deserves opportunity. Our 'Opening Minds, Opening Doors' strategy breaksdown barriers and builds pathways to success; driven by purposeful leadership,collaboration, and innovation. We champion diversity, encourage a people-firstculture, and ensure every voice is heard.

We are proud to lead system-wide change both locally and nationally, providing sector-wide support while transforming futures. Most recently, E-ACT was named Large Trust MAT of the Year 2026 at the MAT Excellence Awards. Our achievements are further recognised through winning MAT of the Year 2023 at the MAT Excellence Awards and National School Awards, as well as the TES Trust Leadership Award 2024.

E-ACT is recognised for shaping bold educational outcomes. Most recently, two of our Birmingham academies were selected by the Department for Education as RISE Regional Hubs, in recognition of their outstanding work on inclusion and behaviour. In addition, Greenfields Academy has been designated as a RISE Reception Network Lead School. This is a testament to the impact of our people-first culture and relentless drive for excellence.

With 37 academies and over 25,000 pupils, our dedicated staff make excellence possible.We prioritise wellbeing, tackle workload, and continuously raise the bar. Wedon't just educate, we inspire ambition and empower every child to thrive.

Want to bea part of something extraordinary? Find out more at www.e-act.org.uk

Benefits

Financial and Lifestyle

We offer a strong financial packageincluding access to defined benefit pension schemes (LGPS or TPS), life coverat three times pensionable pay, and 31 days of annual leave for year-roundemployees. Staff can also benefit from the Cycle to Work scheme, promotinghealthy and sustainable commuting.

Professional Growth andDevelopment

We invest heavily in staffdevelopment through tailored INSET days and high-quality CPD opportunities.Teaching staff benefit from automatic TLR progression, a structured 9-point payscale (M1 to UPS3), and full TLR payments for part-time colleagues fulfillingfull responsibilities.

Culture and Wellbeing

Our people-first culture valuesevery colleague. We support wellbeing through the Wisdom app and a freeEmployee Assistance Programme offering counselling and financial advice.Collaboration is at the heart of our Trust, encouraging shared learning and collectivesuccess.

E-ACT is committed tosafeguarding and promoting the welfare of young people and vulnerable adults,and all appointments are subject to enhanced Disclosure & Barring Service(DBS) checks and satisfactory references. E-ACTis also committed to promoting equality, challenging discrimination anddeveloping community cohesion. We welcome applications from all sections of thecommunity