Administration Assistant (Pastoral)

Woolmer Hill; Haslemere; Hybrid; GBP 22,000 - 26,000; Part time

Benefits offered by this job

Health insurance

Job summary

Woolmer Hill is seeking a careful and friendly Pastoral Administrative Officer to join the busy pastoral team. The role involves supporting Heads of Year, maintaining student records, logging rewards and sanctions, and producing end-of-term certificates.

You will liaise with staff, parents and external agencies to schedule meetings, with 34.15 hours per week over five days (term time only). The successful candidate should have experience with young people, excellent communication, and be

Qualifications

• Experience working with young people is preferred.
• Excellent communication and ability to build good relationships.
• Confidentiality is essential.
• Proficient with Microsoft Office and able to learn new software.

Responsibilities

• Provide administrative support to the pastoral team and keep student records up to date.
• Log rewards and sanctions and produce reports for the team as required.
• Write letters and produce end-of-term celebration certificates for students.
• Liaise with staff, parents and external agencies to arrange meetings as needed.

Skills

Communication skills

Office software

Record keeping

Tools

Microsoft Office

Arbor MIS

Job description

We are seeking to appoint an efficient, friendly and dynamic member of staff to join our very effective and highly valued Pastoral Team to start as soon as possible.

Candidates should ideally have experience of working in an environment with young people, and have excellent communication skills and a good level of education. The ability to build good relationships with staff and students is essential. A high level of confidentiality will also apply to this role.

The role will involve working closely with the Heads of Year and Assistant Heads of Year who work to support students with their academic progress, their behaviour for learning, and their pastoral support and wellbeing. This is a varied role and will involve providing administrative support to the pastoral team, such as keeping student records up to date, logging rewards and sanctions, producing reports on rewards and sanctions for the team as required, along with writing letters and producing end of term celebration certificates for students. There will also be some liaison with other staff, parents and sometimes external agencies in order to make appointments for meetings etc.

We are very much looking someone who will be willing to be an integral member of this busy team. We require someone who will be available for 34.15 hours over 5 days per week, term time only (39 weeks, 8:30am to 4:00pm with a 40-minute unpaid lunch break).

The successful candidate will:

• Care deeply and have high ambitions for every one of our students


• Be flexible and adaptable


• Ideally have some experience of working with young people in a school or other setting


• Be organised, efficient and competent with Microsoft Office packages and quick to learn new software (e.g. Arbor, our MIS system).

This post holder will join a busy pastoral team and office and will form part of our wider Student Support Team, which includes the Welfare Team and Learning Support team. We have an excellent team of associate staff and teachers across the school and our students are a delight to work with.

Start Date: ASAP

Benefits:Health insurance provided for all staff

Closing Date: 9am on Monday 5th October 2026

Woolmer Hill is committed to safeguarding and promoting the welfare of children and equality and diversity in all aspects of employment. The successful applicant will be required to apply for an Enhanced Disclosure from the Disclosure and Barring Service (DBS)

For further information about this vacancy please contact us using Ref: AAP26.