Part-Time Wedding & Events Coordinator

Sodexo; City of Edinburgh; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

Mental health support

Employee assistance programme

Wellbeing app access

Discounts scheme

Salary finance platform

Retirement plan

Death in service

Cycle to Work

Volunteering opportunities

Flexible work environment

Competitive compensation

Full training and uniform

Job summary

Sodexo is seeking a part-time Event Executive at Dundas Castle in Edinburgh. You’ll support the Lead Event Designer with planning, contracts, invoices and client communications to deliver seamless celebrations, from weddings to related events.

You’ll coordinate details, manage diaries and records, and help ensure all departments have what they need for successful delivery. A driving licence and on-site availability are essential.

Qualifications

• Experience in administration or coordination role.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication with clients and colleagues.
• Confidence working with figures, processing invoices and payments.
• Good IT skills; willing to learn event planning/payment systems.

Responsibilities

• Coordinate event planning details and record client requirements accurately.
• Provide attentive client service throughout the planning process.
• Prepare client contracts and ensure signed terms are recorded.
• Prepare deposit and prepayment invoices and chase balances to minimise aged debt.
• Maintain accurate event packages, diary entries and booking information.
• Collaborate with Lead Event Designer on bespoke F&B requirements.
• Use Thynk and Event Wizard to maintain up-to-date event plans.
• Support event delivery and uphold venue standards.

Skills

Administration

Coordination

Organisation

Communication

Invoice processing

IT skills

Driving license

Tools

Thynk

Event Wizard

Freedom Payment

Job description

Sodexo is seeking a part-time Event Executive at Dundas Castle in Edinburgh. You’ll support the Lead Event Designer with planning, contracts, invoices and client communications to deliver seamless celebrations, from weddings to related events.

You’ll coordinate details, manage diaries and records, and help ensure all departments have what they need for successful delivery. A driving licence and on-site availability are essential.