Part-Time School Office Administrator | Flexible Hours

National Instruments; Armagh; On-site; GBP 8,500 - 9,000; Part time

Benefits offered by this job

Flexible working arrangements during/

Job summary

St Malachy’s Primary School Armagh is seeking a part-time Clerical Officer to provide administrative and secretarial support to the Principal, school staff and Board of Governors. The role involves managing information systems, handling mail, and supporting financial procedures.

Hours are 12 per week (Thursday and Friday 8.45 am – 3.15 pm) with flexible options during school holidays. Applicants should meet essential criteria including GCSEs and proficiency in Microsoft Office.

Qualifications

• Hold a minimum of five GCSE passes (A*-C) including English Language and Mathematics, or equivalent or higher level qualifications
• Proficiency in the use of computer packages, to include Microsoft Word, Excel, PowerPoint and Outlook

Responsibilities

• Provide administrative, clerical and secretarial support to the Principal, school staff and Board of Governors.
• Operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport, etc.
• Complete and submit all returns/records as required.
• Operate requisitioning procedures including the ordering, purchasing, receiving, checking, storage and distribution of resources.
• Receive, receipt and account for all cash; bank monies and maintain banking records.
• Communicate with relevant personnel and provide assistance in relation to financial procedures.
• Operate the telephone/switchboard, receive visitors and provide hospitality as required; provide word processing/typing, filing, duplication and photocopying.
• Sort, screen and distribute all mail; ensure secure storage of valuable items and confidential documentation.
• Maintain diaries, arrange appointments, meetings and provide a secretarial service for staff; draft minutes as required.

Skills

Word processing

Excel

PowerPoint

Outlook

Education

Five GCSE passes incl English and Maths

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

St Malachy’s Primary School Armagh is seeking a part-time Clerical Officer to provide administrative and secretarial support to the Principal, school staff and Board of Governors. The role involves managing information systems, handling mail, and supporting financial procedures.

Hours are 12 per week (Thursday and Friday 8.45 am – 3.15 pm) with flexible options during school holidays. Applicants should meet essential criteria including GCSEs and proficiency in Microsoft Office.