School Office Administrator - Flexible Hours

St Francis Catholic Primary School; Birmingham; On-site; GBP 15,000 - 18,000; Full time

Job summary

St Francis Catholic Primary School in Birmingham is seeking a full-time Administrative Assistant to support the Office Manager and ensure the smooth running of the school office. The role involves daily attendance monitoring, data entry, handling phone queries, ordering supplies and assisting with general office duties.

We are a two-form entry Catholic primary school with a welcoming ethos. The closing date is 4pm on Tuesday 10th November 2026, and the role is subject to safeguarding checks and

Qualifications

• Experience supporting a busy office, preferably in a school environment.
• Ability to manage attendance and data accurately.
• Good communication and customer-service skills.

Responsibilities

• Support and work closely with the Office Manager.
• Assist with day-to-day duties of the school office.
• Daily monitor pupil attendance and report to SLT.
• Make attendance calls and enter required data.
• Place orders and liaise with suppliers for quotes.
• Answer phones and handle queries in person, via email or telephone.
• Meet and greet visitors and maintain accurate records.
• Produce letters, emails and reports using IT systems.
• Work flexibly to meet school needs.

Skills

Administrative support

School administration

Data entry

Telephone handling

Tools

Microsoft Office

School IT systems

Job description

St Francis Catholic Primary School in Birmingham is seeking a full-time Administrative Assistant to support the Office Manager and ensure the smooth running of the school office. The role involves daily attendance monitoring, data entry, handling phone queries, ordering supplies and assisting with general office duties.

We are a two-form entry Catholic primary school with a welcoming ethos. The closing date is 4pm on Tuesday 10th November 2026, and the role is subject to safeguarding checks and