Administration

St Francis Catholic Primary School; Birmingham; On-site; GBP 15,000 - 18,000; Full time

Job summary

St Francis Catholic Primary School in Birmingham is seeking a full-time Administrative Assistant to support the Office Manager and ensure the smooth running of the school office. The role involves daily attendance monitoring, data entry, handling phone queries, ordering supplies and assisting with general office duties.

We are a two-form entry Catholic primary school with a welcoming ethos. The closing date is 4pm on Tuesday 10th November 2026, and the role is subject to safeguarding checks and

Qualifications

• Experience supporting a busy office, preferably in a school environment.
• Ability to manage attendance and data accurately.
• Good communication and customer-service skills.

Responsibilities

• Support and work closely with the Office Manager.
• Assist with day-to-day duties of the school office.
• Daily monitor pupil attendance and report to SLT.
• Make attendance calls and enter required data.
• Place orders and liaise with suppliers for quotes.
• Answer phones and handle queries in person, via email or telephone.
• Meet and greet visitors and maintain accurate records.
• Produce letters, emails and reports using IT systems.
• Work flexibly to meet school needs.

Skills

Administrative support

School administration

Data entry

Telephone handling

Tools

Microsoft Office

School IT systems

Job description

Salary Grade 3 point 9. 25 \Hours a week Term Time Only ( Pro Rata)

The Governors wish to appoint a full time Administrative Assistant.

We are a two-form entry Catholic Primary School. We are looking for an Administrative Assistant to support the smooth running of our busy school office and assist with the day to day duties of school life. At St Francis, we are proud of our Catholic ethos, and our warm and welcoming approach. We have recently been judged as a Good school by Ofsted and in our Catholic Schools Inspection.

The role will be to support and work closely with the Office Manager. In this role you would be expected to support admin functions within the school office.

The role is in main office and will involve general office duties. You will also be required to;

• daily monitor pupil’s attendance, compiling accurate information when required for the senior leadership team
• follow our attendance procedures, including making daily phone calls, and entering required data
• Lead on ‘The Fast-Track to Attendance strategy’ (knowledge of this would be an advantage)
• Work with suppliers to get quotes for school
• Place orders on the system as required by school staff and finance/SLT
• answer the telephone and deal with queries, as required in a school setting
• deal with in-person queries, queries via email/telephone
• meet and greet visitors to school
• provide accurate and consistent record keeping
• use school’s IT systems to produce letters, emails, and reports
• Working Hours can be flexible, but must meet the needs of the school

The closing date for applicants: 4pm Tuesday 10th November 2026

St Francis’ Catholic Primary School is committed to Equal Opportunities. We are also committed to safeguarding and promoting the welfare of children and young people. This position is subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974. KCSIE, paragraph 221, states as part of the shortlisting process schools and colleges should consider carrying out online searches, as part of the due diligence on shortlisted candidates. This is to determine suitability to work with children and keep them safe. All shortlisted candidates are now subject to an online check and if there is anything concerning, then the shortlisted candidate will be asked to comment on it either prior or at interview. The successful candidate will be required to provide a copy of their birth certificate.