Part-Time School Admin Officer | Reception & Records

Hallam Primary School; Sheffield; On-site; GBP 18,000 - 24,000; Part time

Job summary

Meynell Primary School is seeking a part-time admin officer to join the school office from September 2026 on a temporary basis for 12 months. You will provide a welcoming reception for parents, visitors and staff, manage calls, sign-in visitors and support safeguarding procedures.

Using the Bromcom MIS you will record attendance, update pupil records, prepare letters and reports, handle post and deliveries, order supplies and assist with school events, while maintaining confidentiality and GDPR

Qualifications

• First point of contact for parents, visitors, pupils and staff.
• Answer incoming calls, respond to routine enquiries and take messages.
• Welcome visitors and follow safeguarding and sign-in procedures.
• Maintain reception area security and issue visitor badges.
• Use Bromcom MIS to record attendance and update pupil information.
• Produce routine registers, reports and letters; maintain pupil records.
• Handle post, deliveries and general administrative duties.
• Support GDPR compliance and school policies.

Responsibilities

• Record attendance and late arrivals using the MIS.
• Update pupil information as instructed by staff.
• Produce registers, letters and routine correspondence.
• Receive and distribute mail and deliveries to the school.
• Assist with school events and maintain accurate records.
• Maintain confidentiality of pupil, family and staff information.
• Support safeguarding, health and safety policies.

Skills

Reception & front desk

Telephone handling

Data entry

Customer service

GDPR compliance

Tools

Bromcom MIS

Job description

Meynell Primary School is seeking a part-time admin officer to join the school office from September 2026 on a temporary basis for 12 months. You will provide a welcoming reception for parents, visitors and staff, manage calls, sign-in visitors and support safeguarding procedures.

Using the Bromcom MIS you will record attendance, update pupil records, prepare letters and reports, handle post and deliveries, order supplies and assist with school events, while maintaining confidentiality and GDPR