Admin Officer

Hallam Primary School; Sheffield; On-site; GBP 18,000 - 24,000; Part time

Job summary

Meynell Primary School is seeking a part-time admin officer to join the school office from September 2026 on a temporary basis for 12 months. You will provide a welcoming reception for parents, visitors and staff, manage calls, sign-in visitors and support safeguarding procedures.

Using the Bromcom MIS you will record attendance, update pupil records, prepare letters and reports, handle post and deliveries, order supplies and assist with school events, while maintaining confidentiality and GDPR

Qualifications

• First point of contact for parents, visitors, pupils and staff.
• Answer incoming calls, respond to routine enquiries and take messages.
• Welcome visitors and follow safeguarding and sign-in procedures.
• Maintain reception area security and issue visitor badges.
• Use Bromcom MIS to record attendance and update pupil information.
• Produce routine registers, reports and letters; maintain pupil records.
• Handle post, deliveries and general administrative duties.
• Support GDPR compliance and school policies.

Responsibilities

• Record attendance and late arrivals using the MIS.
• Update pupil information as instructed by staff.
• Produce registers, letters and routine correspondence.
• Receive and distribute mail and deliveries to the school.
• Assist with school events and maintain accurate records.
• Maintain confidentiality of pupil, family and staff information.
• Support safeguarding, health and safety policies.

Skills

Reception & front desk

Telephone handling

Data entry

Customer service

GDPR compliance

Tools

Bromcom MIS

Job description

Meynell Primary School are seeking to appoint a part-time admin officer to start in September 2026. Temporary for 12 months

Closing Date: Monday 31st August 2026 at midnight

Interviews: To be confirmed

The successful candidate will join us to complete a strong team and contribute to the school’s success.

Visits to the school are warmly welcomed. Please contact school to arrange a date to visit.

Main Duties and Responsibilities

• Act as the first point of contact for parents, visitors, pupils and staff, providing a friendly, professional and efficient reception service.

• Answer incoming telephone calls, respond to routine enquiries and take accurate messages.

• Welcome visitors to the school, ensuring all safeguarding and visitor sign-in procedures are followed.

• Maintain the security of the reception area by monitoring access and issuing visitor badges.

• Use the Bromcom Management Information System (MIS) to:

• Record pupil attendance, including late arrivals and early collections.

• Update pupil information as instructed.

• Produce routine registers, reports and letters.

• Maintain accurate pupil records.

• Receive and distribute incoming post, parcels and deliveries.

• Support pupil welfare by contacting parents regarding illness, appointments or collection arrangements.

• Undertake general administrative duties including filing, scanning, photocopying, laminating and preparing documents.

• Process routine correspondence, emails and forms in a timely manner.

• Assist with maintaining accurate records in accordance with GDPR and school policies.

• Order and monitor office stationery and other supplies as required.

• Support school events by preparing registers, visitor lists and administrative paperwork.

• Work collaboratively with teaching staff and Senior Leadership Team to ensure the smooth running of the school office.

• Maintain confidentiality of all information relating to pupils, families and staff.

• Follow all school safeguarding, health and safety, data protection and equality policies.

• Undertake any other reasonable duties as requested by the Headteacher or Operations Manager.