Part-Time Property Administrator - Manchester City Centre

Macdonald & Company; Manchester; On-site; GBP 21,000 - 27,000; Full time

Job summary

Macdonald & Company in Manchester is seeking a highly organised administrator to support the Estate Coordinator with financial and administrative tasks across a diverse property portfolio. This office-based role requires meticulous records and strong communication to ensure smooth day-to-day operations.

The position is fully office-based, three days per week, and offers the chance to contribute to rent, service charges, and maintenance coordination while working closely with tenants, suppliers,

Qualifications

• Strong organisational skills and attention to detail.
• Excellent time management to meet deadlines.
• Good communication and relationship-building abilities.
• Comfortable working both in a team and independently.
• Willingness to learn and adapt to new systems; working knowledge of QUBE would be beneficial.
• Previous property experience.
• This is a fully office-based role - three days per week.

Responsibilities

• Collaborating with the Estate Coordinator to ensure financial transactions (rent, service charge, insurance, and invoices) are properly recorded, filed, and reported.
• Coordinating maintenance schedules and service charge reconciliations in partnership with the Property Manager.
• Resolving tenant and supplier queries through effective communication (both verbal and written).
• Chasing rent and service charge payments when necessary.
• Assisting external accountants with any queries.
• Running weekend/month-end processes and reports for internal purposes.
• Supporting Health & Safety file administration.
• Assisting with basic administrative duties like scanning, filing, data entry, and document management.

Skills

Organisational skills

Time management

Communication skills

Team player

Autonomy

Willingness to learn

Property experience

Education

Property experience

Tools

QUBE

Job description

With a diverse portfolio in the heart of Manchester’s vibrant Northern Quarter, my client is looking for a passionate and reliable administrator to join the team.

Working alongside the Estate Coordinator to manage a variety of accounting and administrative tasks that keep their property portfolio running smoothly, this role would suit a super organised individual, with excellent communication skills.

Key Responsibilities:

• Collaborating with the Estate Coordinator to ensure financial transactions (rent, service charge, insurance, and invoices) are properly recorded, filed, and reported.
• Coordinating maintenance schedules and service charge reconciliations in partnership with the Property Manager.
• Resolving tenant and supplier queries through effective communication (both verbal and written).
• Chasing rent and service charge payments when necessary.
• Assisting external accountants with any queries.
• Running weekend/month-end processes and reports for internal purposes.
• Supporting Health & Safety file administration.
• Assisting with basic administrative duties like scanning, filing, data entry, and document management.

What We’re Looking For:

• Strong organisational skills and an eye for detail.
• Excellent time management skills to meet deadlines consistently.
• Good communication skills and the ability to build positive relationships.
• Comfortable working both as part of a team and independently.
• A willingness to learn and adapt to new systems and processes; working knowledge of QUBE would be beneficial
• Previous property experience.
• This is a fully office-based role - three days per week.