Part-Time Projects & Operations Coordinator

Confidential; Uxbridge; On-site; GBP 27,000 - 33,000; Part time

Job summary

Confidential in Uxbridge is seeking a Part Time Operations Coordinator to keep projects moving, coordinate people, schedules, suppliers and documentation.

This varied role supports Project Managers, manages deadlines, quotations, purchase orders and travel arrangements while maintaining accurate records.

You will be highly organised, able to prioritise, adaptable to change, and comfortable working within 10-2pm, Monday to Friday.

Qualifications

• Experience coordinating multiple tasks, projects or schedules in a busy environment.
• Strong organisational skills with attention to detail and deadlines.
• Ability to adapt quickly to changing plans and priorities.

Responsibilities

• Set up new jobs and maintain project records and documentation.
• Support Project Managers with coordination of multiple projects.
• Manage schedules, bookings and availability.
• Coordinate internal and external personnel.
• Monitor deadlines and follow up outstanding actions.
• Keep schedules and project information accurate and up to date.
• Handle last-minute changes and find practical solutions.
• Prepare quotations and update costs.
• Obtain quotations from suppliers and subcontractors.
• Raise purchase orders.
• Assist with invoices, purchasing and cost queries.
• Arrange travel, accommodation and other requirements.
• Maintain training, qualification and compliance records.
• Prepare and update project and compliance documentation.
• Liaise with colleagues, clients and suppliers.
• Answer telephone calls and respond to email enquiries.
• Provide general office and administrative support to the wider team.

Skills

Organisational skills

Time-management

Prioritisation

Communication skills

Problem solving

Quotations & POs

Proactive

Microsoft Office

Supplier coordination

Tools

Microsoft Office

Job description

Confidential in Uxbridge is seeking a Part Time Operations Coordinator to keep projects moving, coordinate people, schedules, suppliers and documentation.

This varied role supports Project Managers, manages deadlines, quotations, purchase orders and travel arrangements while maintaining accurate records.

You will be highly organised, able to prioritise, adaptable to change, and comfortable working within 10-2pm, Monday to Friday.