Dynamic Projects & Operations Coordinator

Uxbridge Employment Agency; Uxbridge; On-site; GBP 27,000 - 33,000; Full time

Job summary

Uxbridge Employment Agency is seeking a Project & Operations Coordinator in Uxbridge. This permanent full-time role focuses on coordinating people, schedules, suppliers and projects, ensuring everything happens on time while maintaining accurate admin records.

The successful candidate will thrive in a busy environment, manage changing priorities, and support Project Managers with a range of coordination tasks, including quotations, travel, and compliance documentation.

Qualifications

• Excellent organisational and time-management skills.
• Experience coordinating multiple tasks, projects or schedules.
• Confidence to prioritise your own workload.
• Strong attention to detail.
• A calm approach when priorities suddenly change.
• Excellent communication skills.
• Confidence dealing with a wide range of people.
• Good problem-solving ability.
• A proactive, "I'll sort it" approach.
• A reliable and flexible attitude.
• Previous experience with quotations, purchase orders, scheduling, project administration or supplier coordination would be particularly useful.

Responsibilities

• Setting up new jobs and maintaining accurate project records and documentation
• Supporting Project Managers with the coordination of multiple projects
• Managing schedules, bookings and availability
• Coordinating internal and external personnel
• Monitoring deadlines and following up outstanding actions
• Keeping schedules and project information accurate and up to date
• Dealing with last-minute changes and finding practical solutions
• Preparing quotations and updating costs
• Obtaining quotations from suppliers and subcontractors
• Raising purchase orders
• Assisting with invoices, purchasing and cost queries
• Arranging travel, accommodation and other requirements when needed
• Maintaining training, qualification and compliance records
• Preparing and updating project and compliance documentation
• Liaising with colleagues, clients and suppliers
• Answering telephone calls and responding to email enquiries
• Providing general office and administrative support to the wider team

Skills

Organisational skills

Time management

Prioritisation

Attention to detail

Communication skills

Problem solving

Microsoft Office

Tools

Microsoft Office

Job description

Uxbridge Employment Agency is seeking a Project & Operations Coordinator in Uxbridge. This permanent full-time role focuses on coordinating people, schedules, suppliers and projects, ensuring everything happens on time while maintaining accurate admin records.

The successful candidate will thrive in a busy environment, manage changing priorities, and support Project Managers with a range of coordination tasks, including quotations, travel, and compliance documentation.