Part-Time Operations Coordinator, Energy & Sustainability

Knight Frank Group; Greater London; Hybrid; GBP 30,000 - 45,000; Part time

Benefits offered by this job

Competitive salary

Job summary

Knight Frank are seeking a highly motivated Operations Coordinator to join their Energy, Sustainability & Natural Resources Department on a part-time basis (3 days per week). You will provide an effective and efficient support service; coordinating the daily operations, process and efficiencies for the ESNR department whilst also working with the Head of the team.

What you’ll be doing includes stakeholder support, business & financial coordination, team coordination, operations, compliance &

Qualifications

• Minimum 3 years in an operations, team coordination, executive assistant or administrative role.
• Highly organised with excellent attention to detail and the ability to manage multiple priorities.
• Strong communication and stakeholder management skills.
• Confident coordinating senior stakeholders and managing competing deadlines.
• Proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
• Proactive, collaborative and comfortable working in a fast-paced environment.

Responsibilities

• Provide proactive administrative support to the Department Head and Team Leads.
• Manage complex diaries, inboxes, meetings, conference calls and appointments.
• Coordinate Board meetings, strategy days and departmental events, including preparation of meeting packs.
• Support the creation and delivery of presentations, reports and client-facing documents.
• Arrange UK and international travel, including itineraries and travel packs.
• Prepare correspondence, minutes, reports and other business documentation to a high standard.
• Act as a key point of contact and ambassador for the department.
• Support business planning activities and departmental initiatives.
• Coordinate invoicing processes, WIP reconciliation and debtor reporting.
• Process expenses, supplier invoices, subscriptions and travel approvals.
• Support referral tracking and general financial administration.
• Organise team meetings and ensure actions are tracked and completed.
• Manage meeting logistics, room bookings and diary coordination.
• Support onboarding, inductions, leavers and work experience placements.
• Maintain training records and ensure mandatory training compliance.
• Coordinate appraisal cycles, 1:1 reviews and CPD records.
• Manage absence records, including annual leave and sickness.
• Provide support across the wider Business Support network when required.
• Maintain departmental processes and identify opportunities to improve efficiency.
• Ensure accurate client data and records are maintained across internal systems.
• Support risk, compliance and audit requirements, ensuring processes are followed.
• Act as an Information Security Champion within the department.
• Coordinate facilities-related activities, including visitor access, office equipment and business continuity planning.
• Maintain filing, document management and record-keeping systems.
• Coordinate marketing and business development activities for the team.
• Support pitch production, capability statements, research documents and client presentations.
• Work closely with Marketing and Business Development teams to deliver high-quality collateral.
• Coordinate and support client, team and firm-wide events from planning through to delivery.
• Assist with social media and internal communication activity where required.

Skills

Organisational skills

Stakeholder management

Diary management

Communication

MS Office proficiency

Tools

Microsoft Office

Job description

Knight Frank are seeking a highly motivated Operations Coordinator to join their Energy, Sustainability & Natural Resources Department on a part-time basis (3 days per week). You will provide an effective and efficient support service; coordinating the daily operations, process and efficiencies for the ESNR department whilst also working with the Head of the team.

What you’ll be doing includes stakeholder support, business & financial coordination, team coordination, operations, compliance &