Part Time Office Assistant

Lambert Smith Hampton; Bristol; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading commercial consultancy in Bristol is seeking a Part Time Office Administrator to support a busy team. The ideal candidate will be experienced in corporate office environments and possess strong communication and organizational skills. Key responsibilities include maintaining office facilities, managing events, and coordinating team activities. The role offers flexibility with a work schedule of 3 to 5 days per week. This is a great opportunity to join a diverse and inclusive work environment.

Qualifications

• Experience in a corporate office environment is required.
• A background in property is advantageous but not essential.

Responsibilities

• Maintain physical office facilities and supplies.
• Organize client events and meetings.
• Manage supplier invoices and process expense claims.
• Coordinate team members' diaries and travel arrangements.
• Take minutes during meetings.

Skills

Excellent communication skills

Interpersonal skills

Organizational skills

Job description

Job Title: Part Time Office Administrator

Location: Bristol

Work Schedule: Flexible – 3 days per week, or 5 days per week at reduced hours

About us:

Lambert Smith Hampton is a leading and progressive commercial real estate consultancy with a network of offices across the UK and Ireland. As a business we work with investors, developers and occupiers in both the public and private sector.

Our Bristol office serves as a key base for our South West operations and is home to a team of 55 professionals. This hub brings together specialists from across our service lines, including Valuation, Property Management, Planning, Agency, Telecommunications, and Building Surveying.

We are now seeking an Office Administrator to provide support to this busy and diverse team. If successful, this position will see you working closely with our Head of Office, ensuring the smooth running of the office.

Key Responsibilities:

• Ensuring the maintenance of physical office facilities, equipment & appliances, general supplies and stationery.
• Assisting with organising and coordinating client events/meetings, sending out invitations to guests, and organising refreshments or catering where applicable.
• Managing supplier invoices, approval/payments, and processing expense claims.
• Coordinating and managing team members diaries, travel and expenses.
• Attending meetings and taking minutes.
• Overseeing any contractors undertaking maintenance.
• Answering the phone and dealing with queries/messages as appropriate.
• Greeting visitors and directing them to relevant meeting room.
• Receiving deliveries, distributing any post, and filing physical documents.
• Any other reasonable duties commensurate with this level of post.

Key Requirements:

This position would suit an experienced administrator, with excellent communication and interpersonal skills who has previously worked in a corporate office environment.

A property background would advantageous but not required.

We understand the value that a diverse and inclusive working environment brings to Lambert Smith Hampton. We celebrate the different perspectives and insights that people can bring through their cultures and backgrounds. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or any other protected characteristic.

We want to ensure that your application can be considered for all relevant roles across the Lambert Smith Hampton group of companies, including subsidiary and affiliate companies. We believe that this will ensure that talented people interested in developing their career with us will be considered for the widest range of opportunities that we can provide and will also receive the best candidate experience.

By submitting your application, you acknowledge that your personal data may be shared with other Lambert Smith Hampton Group subsidiary and affiliate companies in support of this objective. All data will be handled in accordance with applicable data protection legislation and our Privacy Policy, which can be found here: Privacy Policy | LSH