Part-Time Office Administrator

NEOS Recruitment; Coleshill CP; On-site; GBP 20,000 - 30,000; Part time

Job summary

NEOS Engineering Recruitment are partnering with a well‑established business to recruit a Part‑Time Office Administrator in Coleshill, Birmingham. The role supports Hire, Parts and Service teams and helps with day‑to‑day office administration, paperwork, and planning.

The ideal candidate will have office administration experience, strong organisational skills and good IT abilities. A friendly, proactive approach is valued in a busy, close‑knit team.

Qualifications

• Experience in office administration or service administration roles.
• Experience in plant hire, construction, engineering or related sector is helpful.
• Strong organisational skills and ability to multi‑task.
• Confident with customers, suppliers and colleagues communication.
• Good IT skills with Microsoft Office

Responsibilities

• Provide day‑to‑day admin support to Hire, Parts and Service teams.
• Assist with plant hire enquiries, bookings, and paperwork.
• Support ordering and tracking of parts and deliveries.
• Liaise with engineers, suppliers and customers on servicing needs.
• Raise purchase orders, process invoices and maintain records.
• Update internal systems, spreadsheets and customer data.
• Handle calls, emails and general inquiries, supporting the team.

Skills

Office administration

Service administration

Hire desk experience

Parts administration

Organisational skills

Education

Tools

Microsoft Office

Job description

Part-Time Office Administrator

Coleshill, Birmingham

£20,000 - £30,000 (depending on experience and agreed hours)

Hours: 28-35 hours per week, flexible

NEOS Engineering Recruitment are working with a well-established and highly respected business operating within the Heavy Plant, Construction and Civil Engineering sectors, who are looking to recruit a Part-Time Office Administrator to support their busy Hire, Parts and Service departments.

This is a fantastic opportunity for an organised, proactive and personable individual who enjoys working in a busy office environment and supporting different departments.

The successful candidate will play an important role in ensuring the smooth day-to-day running of the office, assisting with everything from plant hire administration and parts ordering through to coordinating engineers and service paperwork.

The Role

• Providing day-to-day administrative support to the Hire, Parts and Service teams.
• Assisting with plant hire enquiries, bookings, off-hire requests and associated paperwork.
• Supporting the ordering, processing and tracking of parts and deliveries.
• Liaising with engineers, suppliers and customers regarding service and maintenance requirements.
• Raising purchase orders, processing invoices and maintaining accurate records.Updating internal systems, spreadsheets and customer information.
• Handling incoming telephone calls, emails and general customer enquiries.
• Supporting the wider team with general office administration and ensuring everything runs smoothly.

The Ideal Candidate

• Previous experience in an office administration, service administration, hire desk or parts administration role.
• Experience within Plant Hire, Construction, Engineering, Automotive or a similar industry would be advantageous but isn't essential.
• Strong organisational skills with the ability to manage multiple tasks.
• Confident communicating with customers, suppliers and colleagues.
• Good IT skills, including Microsoft Office.
• A positive, proactive attitude and willingness to get involved across different departments.
• Someone reliable, personable and comfortable working within a busy, close-knit team.

What's on Offer?

• £20,000 - £30,000 salary, depending on experience and agreed working hours.
• Part-time position, 28-35 hours per week.
• Flexibility around working hours.
• Permanent position with an established and respected business.
• Varied role supporting multiple departments.
• Friendly, supportive working environment.

If you're an experienced administrator looking for a flexible, part-time opportunity within a busy engineering and plant hire environment, we'd love to hear from you.