Part-Time NHS Team Administrator: Diary & Data Support

Hpft; Welwyn Garden City; Sur place; GBP 27 000 - 29 000; Temps partiel

Résumé du poste

Hertfordshire Partnership Foundation Trust is recruiting for a part-time Team Administrator to support the Adult Community Mental Health Service. The role involves confidential administrative duties, liaison with clinicians and managers, and maintaining electronic records.

You will manage diaries, handle correspondence, prepare reports, and assist with audits and data collection, ensuring accuracy and timeliness in a busy NHS environment.

Qualifications

• Diary management and accurate record-keeping are essential.
• Experience monitoring mailboxes and supporting teams in a busy environment.
• Proven ability to support meetings, minutes and scheduling tasks.
• Capability to cover team absence and manage competing priorities.
• IT literate with good English and proficiency in Microsoft software.
• Analytical judgement and initiative to handle confidential information.
• Experience in a healthcare setting is advantageous.
• Familiarity with audiotyping or similar data entry tasks.

Responsabilités

• Provide comprehensive administrative support to clinical and operational teams.
• Accurately record, maintain and update information on EPR and other Trust systems.
• Prepare and distribute routine and confidential correspondence, reports and service documents.
• Manage electronic and paper records in line with Trust procedures and information governance requirements.
• Support diary management, shared inboxes and enquiries, escalating issues appropriately.
• Act as a professional contact for staff, service users, carers and external agencies.
• Organise meetings, including agendas, papers, venues, attendance, minutes and action tracking.
• Support audits, data collection and reporting by gathering, checking and presenting information.
• Manage and prioritise routine and non-routine tasks independently, using initiative and judgement.
• Provide cover during absences or increased demand.
• Maintain and improve administrative systems and processes.
• Maintain confidentiality, comply with Trust policies and complete required training.

Connaissances

Diary management

Monitor mailboxes

Meeting support / minutes

Support team / absence cover

IT literate / Microsoft software /Good

Analytical judgement / initiative

Healthcare setting experience

Audiotyping

Outils

Microsoft Office Suite

Description du poste

Hertfordshire Partnership Foundation Trust is recruiting for a part-time Team Administrator to support the Adult Community Mental Health Service. The role involves confidential administrative duties, liaison with clinicians and managers, and maintaining electronic records.

You will manage diaries, handle correspondence, prepare reports, and assist with audits and data collection, ensuring accuracy and timeliness in a busy NHS environment.