Part-Time HR Administrator: Joiners, Onboarding & Records

ICW Group; Belfast City District; Hybrid; GBP 12,000 - 18,000; Part time

Job summary

ICW Group is seeking a part-time HR Assistant to manage administrative work across the employee lifecycle, from offers to leavers. You will work 20 hours per week, Monday to Friday, 10:00 to 14:00, in a small HR team.

You will handle records, documents, and process guidance, ensuring right-first-time outputs while maintaining confidentiality. Collaboration with the Group HR Manager and managers across the group is key to success.

Qualifications

• Solid administration experience in a process-driven office role.
• Experience with HR, payroll, or similar administration.
• Proficiency with Microsoft 365 and quick to learn new systems.
• Strong written and verbal communication.
• Ability to manage workload within fixed hours and meet deadlines.

Responsibilities

• Run joiners, movers and leavers process on the HR system.
• Support recruitment and onboarding, coordinate interviews and offers.
• Prepare HR documentation and issue on time.
• Maintain records of one-to-ones, probation and performance reviews.
• Be first point of contact for HR queries.
• Support compliance with employment law and GDPR.
• Provide admin support for employee relations meetings and actions.
• Keep HR templates and guidance current.

Skills

Administration

HR administration

Microsoft 365

Communication skills

Discretion

Time management

Education

CIPD Level 3 or HR qualification in progress

Tools

HRIS

HR templates

Job description

ICW Group is seeking a part-time HR Assistant to manage administrative work across the employee lifecycle, from offers to leavers. You will work 20 hours per week, Monday to Friday, 10:00 to 14:00, in a small HR team.

You will handle records, documents, and process guidance, ensuring right-first-time outputs while maintaining confidentiality. Collaboration with the Group HR Manager and managers across the group is key to success.