Part-time Fleet Administrator – 3 Days

Jobtailor; Woking; On-site; GBP 26,000 - 32,000; Full time

Job summary

Jobtailor in Woking, United Kingdom, is seeking a Fleet Administrator to support Ops delivery teams and manage fleet-related tasks on-site. Responsibilities include driver licence checks, fuel cards, penalties, and cost allocation, plus maintaining the fleet master database and KPI reporting.

The role requires attention to detail, Excel proficiency, and the ability to communicate with internal and external stakeholders.

Qualifications

• Prior experience in fleet administration.
• Attention to detail and ability to meet deadlines.
• Proficient in Microsoft Excel.
• Experience with Fleet systems is desirable.
• Confident communication and relationship skills.

Responsibilities

• Work closely with internal stakeholders across the Ops delivery teams
• Administration of driver licence checking, fuel cards, congestion charge, dart charge and lease company liaison
• Administration of fleet master database
• Invoice reconciliation and allocation of fleet costs
• Monthly KPI preparation
• Administration of prosecution notices, parking penalties and traffic contraventions received
• Support the fleet transition to Electric vehicles
• Assist in tracking cost savings initiatives, fleet performance metrics and process and automation opportunities

Skills

Fleet Administration

Invoice Reconciliation

KPI Preparation

Microsoft Office Proficiency

Confident Communication Skills

Tools

Microsoft Excel

Fleet Systems

Job description

• Work closely with internal stakeholders across the Ops delivery teams
• Administration of driver licence checking, fuel cards, congestion charge, dart charge and lease company liaison
• Administration of fleet master database
• Invoice reconciliation and allocation of fleet costs
• Monthly KPI preparation
• Administration of prosecution notices, parking penalties and traffic contraventions received
• Support the fleet transition to Electric vehicles
• Assist in tracking cost savings initiatives, fleet performance metrics and process and automation opportunities

Requirements

• Prior experience in fleet administration
• Strong attention to detail and ability to work to deadlines
• Microsoft Office proficiency, especially Excel
• Experience with Fleet systems (Desirable)
• Confident communication and relationship skills - internal and external

Core Competencies

Demonstrates expertise in fleet administration, including invoice reconciliation, KPI preparation, and fleet performance metrics. Proficient in Microsoft Office, particularly Excel, with strong attention to detail and effective communication skills.

Highest-signal resume keywords

• Fleet Administration Experience
• Invoice Reconciliation
• KPI Preparation
• Microsoft Office Proficiency
• Confident Communication Skills

Hard Skills

• Fleet Administration
• Invoice Reconciliation
• KPI Preparation
• Cost Savings Tracking
• Fleet Performance Metrics

Soft Skills

• Attention To Detail
• Deadline Management
• Relationship Skills

Industry Keywords

• Driver Licence Checking
• Fuel Cards
• Congestion Charge
• Dart Charge
• Lease Company Liaison
• Prosecution NoticesParking Penalties
• Traffic Contraventions
• Electric Vehicles

Tools & Technologies

• Microsoft Excel
• Fleet Systems