Part Time - Engineering Project Coordinator - Initially 12 month FTC

SWARCO ITS; Milton Keynes; Hybrid; GBP 18,000 - 24,000; Part time

Benefits offered by this job

25 days annual leave

Hybrid working

Part-time 3 days per week

Professional development opportunities

Employer pension contribution

Job summary

SWARCO ITS is seeking a part-time Engineering Project Coordinator in Milton Keynes for a 12-month FTC. You will support the Engineering team with project planning, scheduling, and cost tracking, while liaising with engineers and suppliers to keep projects on track.

The role requires around 2 years in a related coordination role, strong Excel skills, and experience with planning tools. Hybrid working 3 days a week with flexible hours is offered.

Qualifications

• 2 years' experience in a Project Coordinator/PMO administrator or similar role.
• Experience in engineering, manufacturing, construction or technical environment.
• Strong MS Excel and project planning tool experience (MS Project or similar).
• Numerical and analytical skills with cost and budget awareness.
• Excellent organisational and prioritisation abilities.
• Strong written and verbal communication and stakeholder management.

Responsibilities

• Update Gantt charts and project schedules weekly with progress and milestones.
• Gather progress updates and maintain trackers, action logs and milestones.
• Identify delays or resource constraints and escalate to the Engineering Manager.
• Review timesheets against project codes for accuracy.
• Monitor expenditure against budgets and flag variances early.
• Raise purchase orders, process supplier invoices and expense claims.
• Maintain project financial information and reporting.
• Manage health and safety admin (OSHENS entries, incidents, RAMS).
• Ensure RAMS and technical docs are recorded and updated.
• Prepare weekly/monthly engineering reports.
• Coordinate holidays and leave; manage project delivery impact.
• Support contractor onboarding and site access arrangements.
• Collaborate with engineers, suppliers and stakeholders to meet deadlines.

Skills

Project coordination

MS Excel

MS Project

Jira

OSHENS

Budget tracking

Communication

Organisation

Education

HNC/HND or degree in Engineering/Business Administration

Tools

MS Office Suite

Job description

Become part of our SWARCO team as

Part Time - Engineering Project Coordinator - Initially 12 month FTC

Company Description

SWARCO - A global leader in intelligent transport solutions, helping cities and communities move people more safely, efficiently and sustainably. From traffic management and road safety to smart mobility technologies, SWARCO connects people, infrastructure and data to create smarter journeys for everyone.

Challenge

Location: Milton Keynes, Buckinghamshire – Hybrid Part time 3 days - agreed hours flexible to suit

Are you highly organised, detail-focused and enjoy keeping projects, people and deadlines on track?

We are looking for an enthusiastic and proactive Engineering Project Coordinator to join our Engineering team in Milton Keynes on a 12-month fixed-term basis. We can be flexible with how you work your hours as long as it is equal to the hours of three working days per week.

Working closely with the Engineering Manager, you will provide essential coordination and administrative support across a range of technical projects. You'll help keep project schedules up to date, monitor resources and costs, coordinate team activities and ensure important project and compliance information is accurately maintained.

This is a great opportunity for someone who enjoys working with data, planning and project information and who wants to develop their experience within a technical engineering environment.

Responsibilities

• Updating engineering Gantt charts and project schedules on a weekly basis, reflecting progress, milestones and resource requirements
• Gathering progress updates from engineers and maintaining accurate project trackers, action logs and milestone schedules
• Identifying potential schedule delays, resource constraints and project issues and escalating these to the Engineering Manager
• Reviewing engineer timesheets against project codes to ensure accurate time recording and resource utilisation
• Monitoring project expenditure against budgets and identifying cost variances at an early stage
• Raising project-related purchase orders, processing supplier invoices and supporting expense claims within agreed financial limits
• Supporting the maintenance of project financial information and reporting
• Managing departmental health and safety administration, including OSHENS entries, incident and near-miss reporting and audit records
• Ensuring Risk Assessments, Method Statements (RAMS) and other technical documentation are appropriately recorded and maintained
• Supporting the preparation of weekly and monthly engineering reports
• Coordinating team holidays and leave requests, considering the impact on project delivery
• Supporting contractor onboarding, site access arrangements and other project logistics
• Working closely with engineers, suppliers and other stakeholders to ensure actions and deadlines are followed through

Profile

We are looking for someone who is organised, proactive and confident working with people, data and deadlines

You’ll ideally have:

• Around 2 years' experience in a Project Coordinator, PMO Administrator, Technical Support or similar role
• Experience working within engineering, manufacturing, construction or another technical environment
• Strong Microsoft Office skills, particularly Excel
• Experience using project planning or scheduling tools such as MS Project or similar
• Good numerical and analytical skills, with the ability to monitor costs, budgets and project information accurately
• Excellent organisational skills and the ability to manage multiple priorities
• Strong written and verbal communication skills
• The confidence to follow up with colleagues and suppliers to ensure actions and deadlines are met
• A proactive approach to identifying issues and finding solutions
• The ability to work independently while also being a strong team player

It would be great if you also have:

• Experience using Jira
• Experience using OSHENS or a similar health and safety management system
• Experience working with project financial information, purchase orders or supplier invoices
• Experience within an engineering or technology-led organisation
• HNC/HND or a degree in Engineering, Business Administration or a related subject

Why SWARCO?

At SWARCO, you'll be joining a global technology business that develops and delivers solutions designed to make journeys safer, smarter and more sustainable.

You’ll become part of a collaborative Engineering team where your organisational skills will make a real difference to the successful delivery of our projects.

This is a varied role offering the opportunity to work closely with engineers and project stakeholders while developing valuable experience across project coordination, planning, financial administration and technical operations.

Benefits

Our benefits

• 25 days' annual leave plus bank holidays
• Company benefits and discounts
• Employer contribution Pension
• Part time 3 days a week - days / hours can be discussed
• Opportunities for professional development and learning
• A supportive and collaborative working environment
• The opportunity to work for a global technology business

SWARCO is committed to creating an inclusive workplace where everyone can be themselves and have the opportunity to succeed. We welcome applications from all suitably qualified candidates regardless of gender, marital status, race, religion or belief, disability, age, sexual orientation or other protected characteristics.

SWARCO UK Vermont Place MK15 8JA Tongwell

Information on processing of your personal data is available https://www.swarco.com/privacy-information-applicants.