Part-Time Admin Assistant

Confidential; United Kingdom; Remote; GBP 17,000 - 24,000; Part time

Benefits offered by this job

Pro-rata holidays

20-hour week

Office environment

Job summary

Confidential is seeking an organised and proactive Part-Time Admin Assistant to provide comprehensive administrative and reception support within a busy office environment. The successful candidate will be the first point of contact for the public, handling telephone, email, website and face-to-face enquiries in a professional and courteous manner.

The role requires 20 hours over Monday-Thursday with duties including reception, filing, diary management, document production, website updates and

Qualifications

• Previous experience in general office administration, including reception, filing, handling post and ordering stationery.
• Experience working in a customer-facing role.
• Good written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple tasks and competing priorities.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Accurate record-keeping and general office administration skills.
• Strong attention to detail.
• A friendly, approachable and professional manner.
• The ability to work effectively as part of a team and independently using own initiative.
• High levels of integrity, discretion and confidentiality.
• Experience updating websites and social media platforms is preferable

Responsibilities

• Providing an efficient reception service and handling public enquiries
• Maintaining accurate electronic and manual filing systems, records and archives
• Preparing agendas, meeting packs, minutes, reports and general correspondence
• Organising meetings and arranging hospitality
• Maintaining statutory records and documentation, ensuring information is accurate and up to date
• Providing diary management and administrative support to senior representatives
• Handling incoming and outgoing correspondence and distributing information appropriately
• Maintaining office stationery supplies and assisting with purchasing and procurement activities
• Updating website content, social media platforms, noticeboards and displays
• Using Microsoft Office applications to produce correspondence, reports, spreadsheets, databases and other documents
• Providing administrative support for events and activities
• Working collaboratively with colleagues to ensure the smooth day-to-day running of the office
• Maintaining confidentiality and adhering to organisational policies and procedures

Skills

Office administration

Reception

Customer service

Microsoft Office

Record-keeping

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Our client is seeking an organised and proactive Part-Time Admin Assistant to provide comprehensive administrative and reception support within a busy office environment. The successful candidate will act as a first point of contact for members of the public, responding to telephone, email, website and face-to-face enquiries in a professional, helpful and courteous manner. The Part-Time Admin Assistant will be required to work 20 hours over Monday-Thursday.

Job Description for the Part-Time Admin Assistant role:

• Providing an efficient reception service and handling public enquiries
• Maintaining accurate electronic and manual filing systems, records and archives
• Preparing agendas, meeting packs, minutes, reports and general correspondence
• Organising meetings and arranging hospitality
• Maintaining statutory records and documentation, ensuring information is accurate and up to date
• Providing diary management and administrative support to senior representatives
• Handling incoming and outgoing correspondence and distributing information appropriately
• Maintaining office stationery supplies and assisting with purchasing and procurement activities
• Updating website content, social media platforms, noticeboards and displays
• Using Microsoft Office applications to produce correspondence, reports, spreadsheets, databases and other documents
• Providing administrative support for events and activities
• Working collaboratively with colleagues to ensure the smooth day-to-day running of the office
• Maintaining confidentiality and adhering to organisational policies and procedures

Candidate Requirements for the Part-Time Admin Assistant role:

• Previous experience in general office administration, including reception, filing, handling post and ordering stationery.
• Experience working in a customer-facing role.
• Good written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple tasks and competing priorities.
• Good working knowledge of Microsoft Word, Excel and Outlook.
• Accurate record-keeping and general office administration skills.
• Strong attention to detail.
• A friendly, approachable and professional manner.
• The ability to work effectively as part of a team and independently using own initiative.
• High levels of integrity, discretion and confidentiality.
• Experience updating websites and social media platforms is preferable

This role would suit candidates with the following experience: Administrative Assistant, Office Administrator, Receptionist, Business Support Administrator.

This role is commutable from: Kidsgrove, Talke, Alsager, Crewe, Sandbach, Audley, Newcastle under Lyme, Nantwich, Scholar Green, Church Lawton

Hours: Monday Friday 9:30 am 2:30 pm
Salary: £15,423.20 (£14.83p/h)

Benefits: Your annual leave entitlement increases, in recognition of length of service to 25 days after five years continuous service. In addition to the above you are entitled to 2 statutory leave days to be taken.

Holidays: 22 days + BH (pro-rata), or where we require you to work on a public holiday, an equivalent number of hours