Parliamentary Office Manager – Budget & Operations

House of Commons; Rhyl; On-site; GBP 32,000 - 44,000; Full time

Job summary

House of Commons is recruiting an experienced Office Manager to lead the MP’s constituency office in Clwyd North. This permanent, full-time role is based in the constituency office, with occasional events outside normal hours.

You will manage budgets, liaise with IPSA, supervise the team, and ensure compliance and efficiency across all office operations to support the MP and stakeholders.

Responsibilities

• Be the MP’s proxy for dealings with the Independent Parliamentary Standards Authority (IPSA) and carry out regular financial reconciliations for Parliamentary expenses / arrange payment of suppliers, etc.
• Ensure high standards across the MP’s team by way of regular 121 meetings, constructive feedback, clear objective-setting and performance management
• Manage the relationship with the constituency office landlord / agents, ensuringregulatory compliance, and the smooth running of the office.
• Responsible for managing all aspects of the budget, keeping the MP informed of all relevant financial matters and liaising with IPSA on office finance.
• Collate all required information from team members to present to the MP
• Deal with security matters, keep abreast of security guidance, maintain the security system, liaise with external bodies as appropriate
• Ensure the office is fully equipped and the team have the required tools and equipment to carry out their work efficiently
• Have final sign-off on all relevant delegated areas from the MP, for example constituent correspondence
• Horizon-scanning, anticipate what advice or action may be required; proactively identify problems and resolve them
• Identify training opportunities and ensure the team maintain and develop knowledge of relevant legislation where appropriate
• Lead and maintain a highly professional administrative support function for the MP’s office
• Liaise with groups/personnel including at Westminster, within the constituency and the general public on the MP’s behalf as necessary
• Manage the office team in Westminster and the constituency, ensuring accurate personnel records are kept and notifying IPSA of contractual changes, as necessary
• Overall management of the Member’s diary commitments, delegating tasks to others as appropriate
• Provide high quality, efficient and effective support to the MP and interest groups as required
• Support and manage the recruitment of staff for the MP’s office
• There may be requirement for the role holder to work outside of the normal working hours, including attending events with the MP as required

Job description

House of Commons is recruiting an experienced Office Manager to lead the MP’s constituency office in Clwyd North. This permanent, full-time role is based in the constituency office, with occasional events outside normal hours.

You will manage budgets, liaise with IPSA, supervise the team, and ensure compliance and efficiency across all office operations to support the MP and stakeholders.