Church Administrator

New Wine; Greater London; On-site; GBP 26,000 - 32,000; Part time

Job summary

New Wine is looking for a dedicated Church Administrator to support the administrative work of the church in Vauxhall, London. The role involves managing finances, overseeing bookings and buildings, and assisting staff in their duties. Candidates should have excellent administrative skills and be familiar with accounting software like XERO.

The successful applicant will work 14 hours a week, contributing to various aspects of church life and ensuring smooth operations.

Qualifications

• At least 2 years of administrative experience, ideally in a non-profit or church setting.
• Strong attention to detail and proofreading skills.
• Experience working with database platforms is desirable.

Responsibilities

• Maintain accurate financial records including ledger entries.
• Support the Buildings Committee and manage contractor relationships.
• Ensure compliance with UK Health & Safety standards.

Skills

Familiar with accounting software such as XERO

Excellent administrative skills

Familiar with Microsoft 365 programmes

Good team working skills

Tools

Microsoft Excel

Church Suite

Job description

St Peter's Vauxhall London, England, United Kingdom

Description of Job

Church Administrator

This new and exciting role would greatly support the administrative work of the church and seek to support the life of the church with its growing needs.

14hrs a week

50% - Finances (7hrs)

30% - Bookings & Buildings (c.4hrs)

Including all maintenance, pest control, regular maintenance work, new bookings and regular bookings, any staff events, or regular events

20% - staff support, attend weekly staff meeting and be involved in leading the staff in prayer and where appropriate lead the staff bible study.

Line Manager: Head of Church Life

Experience

• Familiar with accounting software such as XERO, Equals, essential.
• Excellent administrative skills, proofreading, and a keen eye for attention to detail.
• Familiar with Microsoft 365 programmes, word processing, Excel spreadsheets, etc.
• Working with database platforms such as Church Suite, desirable.
• Good at working in a team, happy to pick up admin tasks as they arise.

Key Responsibilities

1. Finance & Treasury
   • Ledger Management: Maintain accurate financial records, including ledger entry and treasury work.
   • Reconciliation: Perform regular reconciliation of all expense accounts to ensure financial accuracy.
   • Accounts Payable: Work alongside the Church Treasurer and Head of Church Life to process invoices and payments in a timely manner.
   • Oversight: Maintain day-to-day oversight of church finances, ensuring all transactions align with internal controls.
2. Buildings & Bookings
   • Committee Support: Provide administrative support to the Buildings Committee, including minuting meetings and ensuring all action points are completed.
   • Contractor Management: Serve as the primary point of contact for contractors; schedule and oversee essential maintenance (e.g., PAT testing, pest control, boiler servicing).
   • Compliance: Ensure the church premises consistently meet UK Health & Safety standards and denominational requirements.
   • Project Support: Provide administrative assistance for large-scale building projects and capital works as required.
   • Diary Oversight: Manage the master church calendar, ensuring all internal services and external events are coordinated.
   • Relationship Management: Maintain positive relationships with existing hirers and handle all one-off and regular booking enquiries.
   • Business Development: Proactively seek new hire opportunities to grow income, ensuring all external partners align with the church’s purpose, vision, and values.
   • Administration: Manage the end-to-end booking process, including logistics, producing hire agreements, and chasing invoices.
   • General Admin: Provide ad-hoc administrative support to the Clergy and staff team, including liaising with the Diocese of Southwark.
   • Safeguarding Administration: Act as the lead administrator for DBS checks, ensuring all staff and volunteers have valid certification and maintaining accurate records.
   • Policy Upkeep: Responsible for the systematic review and storage of all church policy documents to ensure they remain current and compliant.
   • Communications: Together with the ‘Head of Church Life’, monitoring the central inbox and providing timely, professional responses to members and external organisations.
   • Secretarial Support: Assist in the planning and logistics of church meetings, including attending at the Vicar's request to record minutes and track follow-up actions.