Parish Administrator

Roman Catholic Diocese of Westminster; Hitchin; On-site; GBP 16,000 - 19,000; Part time

Benefits offered by this job

23 days annual leave + bank holidays (

Eye test vouchers + £50 towards eyegls

Pension scheme

Cycle to work scheme

Enhanced maternity/paternity/adoption

Employee Assistance Programme

Life assurance/Death in Service

Job summary

Roman Catholic Diocese of Westminster in Hitchin seeks a Parish Administrator to support day-to-day parish operations. You will be the first point of contact for parishioners, volunteers and clergy, ensuring smooth, welcoming office functions and accurate record-keeping.

Working with the Parish Priest, you will coordinate communications, maintain databases, organise events, and assist with baptisms, weddings and funerals while embodying our values of competence, reliability, honesty,

Qualifications

• Experience in an administrative or secretarial role.
• Proficiency with MS Office (Word, Excel, Publisher).
• Ability to manage multiple priorities.
• Excellent communication and interpersonal skills.

Responsibilities

• Act as the first point of contact for parish office and visitors.
• Prepare weekly newsletters, notices, liturgy materials and parish communications.
• Maintain parish databases, records and filing systems.
• Manage diaries, appointments and parish events.
• Coordinate room bookings and parish facilities.
• Assist with baptism, wedding and funeral administration and record-keeping.
• Order supplies and liaise on building maintenance and repairs.
• Support volunteers and parish rotas.
• Assist with fundraising and community events.

Skills

Excellent communication

Interpersonal skills

Organisational skills

Problem solving

Teamwork

MS Office suite

Tools

Word

Excel

Publisher

Job description

The Diocese of Westminster is seeking a friendly, organised, and professional Parish Administrator to support the day-to-day running of our vibrant parish in Hitchin. This is a rewarding opportunity for someone who enjoys providing excellent administrative support while contributing to the life and mission of the Catholic Church. As the first point of contact for parishioners, visitors, volunteers and clergy, you will play an important role in ensuring the parish office operates efficiently and warmly. About the Role Working closely with the Parish Priest, you will provide comprehensive administrative and office management support, helping to coordinate parish communications, maintain records, organise events, and support the smooth running of parish activities.,

• Acting as the first point of contact for the parish office.
• Preparing and producing weekly newsletters, notices, liturgy materials and parish communications.
• Maintaining parish databases, records and filing systems.
• Managing diaries, appointments and parish events.
• Coordinating room bookings and supporting the day-to-day running of parish facilities.
• Assisting with baptism, wedding and funeral administration, including maintaining registers and preparing documentation.
• Ordering supplies and liaising regarding building maintenance and repairs.
• Supporting parish volunteers and maintaining various parish rotas.
• Assisting with fundraising and community-based parish events. We're seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love., Previous experience in an administrative or secretarial role.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to manage multiple priorities.
• Good problem-solving abilities and attention to detail.
• The ability to work independently and as part of a team.
• Intermediate Microsoft Office skills, including Word, Excel and Publisher.
• A commitment to the mission and values of the Diocese of Westminster.
• The ability to work respectfully and sensitively with people from diverse backgrounds.

Desirable

• Experience working within a faith-based, charitable or non-profit organisation.
• An understanding of the Catholic Church and its structures.
• A desire to support the work and mission of the Catholic Church.
• Experience working in a faith-based or charitable setting is welcome but not essential. We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community. At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives. We uphold the values Competence, Reliability, Honesty, Perseverance, and Love-principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work. Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve. £15.40 per hour| Permanent | Part-time 20 HPW (M-F 09:00-13:00) | Hitchin, Our Lady Immaculate and St Andrew | Closing date 9th October Midday | Interview date to be confirmed, In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to: 23 days annual leave + bank holidays (pro rata for part time employees) Vouchers for free eye tests and £50 towards the cost of glasses Reward Gateway scheme offering discounts on a wide range of products and services Pension scheme for eligible employees - 5% paid by the employer Salary exchange (salary sacrifice) for pension Cycle to work scheme Enhanced maternity, paternity and adoption pay Employee Assistance Programme Life assurance/ Death in Service benefit