PA to the Principal - Office Manager

Melbourne Archdiocese Catholic Schools Ltd; High Street; On-site; GBP 34,000 - 52,000; Full time

Job summary

De La Salle College Malvern is seeking an experienced and highly organised PA to the Principal and Office Manager to lead our central administrative services and provide high‑level executive support to the Principal. This is a pivotal leadership role balancing office management, team coordination and governance within MACS guidelines.

You will manage a busy diary, coordinate meetings and ensure confidential information is handled with discretion, contributing to a professional and welcoming

Qualifications

• Proven experience in office management, executive assistance or a similar senior administrative role.
• Exceptional organisational, communication and stakeholder management skills.
• Strong minute-taking, document preparation and records management experience.
• Advanced Microsoft Office skills.
• A commitment to child safety and the values of Catholic education.
• Ability to build and maintain professional and caring relationships with students, parents, and colleagues.
• Skills to create an engaging, educational, and challenging learning environment that caters to the diverse needs of all students.
• An eagerness to learn and grow in the field of education.

Responsibilities

• Leading the College Reception and Executive Support team.
• Managing office systems, administration processes and service standards.
• Providing confidential executive support to the Principal, including diary management, meeting coordination and minute-taking.
• Coordinating School Advisory Council administration and governance requirements.
• Managing College policies and procedures in line with MACS requirements and legislative obligations.
• Supporting a professional, welcoming and efficient College environment.

Skills

Office management

Executive support

Diary management

Minute-taking

Stakeholder management

Communication

Organisation

Professional relationship building

Tools

Microsoft Office

Job description

Role Description/Criteria We are seeking an experienced and highly organised PA to the Principal - Office Manager to lead our central administrative services and provide high-level executive support to the Principal. This is an exciting leadership opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing office management, team coordination and executive support. Remuneration will be based on experience, following the Education Support scale of the Catholic Education Multi-Enterprise Agreement 2022 (CEMEA). De La Salle College is an integral part of the faith community of Malvern. De La Salle College is governed under the authority of Melbourne Archdiocese Catholic Schools Limited (MACS). MACS is the employer of employees at De La Salle College.

Job Description

• Your primary responsibilities will include:
• Leading the College Reception and Executive Support team.
• Managing office systems, administration processes and service standards.
• Providing confidential executive support to the Principal, including diary management, meeting coordination and minute-taking.
• Coordinating School Advisory Council administration and governance requirements.
• Managing College policies and procedures in line with MACS requirements and legislative obligations.
• Supporting a professional, welcoming and efficient College environment.

Skills/Experience Required

We require the following qualifications and qualities in the ideal candidate:

• Proven experience in office management, executive assistance or a similar senior administrative role.
• Exceptional organisational, communication and stakeholder management skills.
• Strong minute-taking, document preparation and records management experience.
• Advanced Microsoft Office skills.
• A commitment to child safety and the values of Catholic education. A strong commitment to Catholic education.
• Ability to build and maintain professional and caring relationships with students, parents, and colleagues.
• Skills to create an engaging, educational, and challenging learning environment that caters to the diverse needs of all students.
• An eagerness to learn and grow in the field of education.

Special Requirements

MACS is committed to the safety, wellbeing, and protection of all children in our care.

• The successful candidate must hold or acquire and maintain a Working with Children Check and Police Check.
• Candidates must hold a valid visa and/or full Australian Working Rights and provide evidence of this.

De La Salle College Malvern is an equal opportunity employer that promotes the safety, wellbeing and inclusion of all children.