Office/Admin Manager

Christ The King College; Swindon; On-site; GBP 28,000 - 40,000; Full time

Benefits offered by this job

Term-time plus 15 days

Staff benefit package

LGPS (Local Government Pension Scheme)

Job summary

Christ the King College is seeking an experienced Office/Admin Manager to lead our Administrative Support Team and oversee the day-to-day operation of the College office and administrative services. This role requires strong leadership, excellent IT skills, and a proactive approach to safeguarding in a faith-based school community.

The successful candidate will manage staff, develop efficient administrative systems, and ensure high-quality service to students, parents, staff and visitors.

Qualifications

• Substantial administrative experience within the public sector or a public-service environment.
• Experience supervising or managing staff, allocating workloads and developing effective administrative systems and practices.
• Excellent IT skills and proficiency in word processing, spreadsheets, and data systems.
• Experience with Microsoft 365 applications and school management information systems would be welcome.

Responsibilities

• Lead the Administrative Support Team and oversee day-to-day operation of the College office and administrative services.
• Provide a high-quality service to students, parents, staff and visitors; maintain a welcoming and organised office environment.
• Interact daily with the school community and act as a role model with professional conduct and safeguarding.
• Develop, implement and improve administrative systems and working practices for efficiency and reliability.
• Ensure confidentiality and professional discretion in line with college policies.

Skills

Administrative leadership

IT skills

Microsoft 365

School management information systems

Organisational skills

Communication skills

Confidentiality

Tools

Word processing

Spreadsheets

Electronic administrative/data systems

Data management

Job description

Christ the King College is seeking to appoint an experienced, highly organised and confident Office/Admin Manager to lead our Administrative Support Team and oversee the effective day-to-day operation of the College office and administrative services. As a joint Church of England and Catholic secondary college, we provide a distinctive faith-based education centered on Christian values. Our community aims to support every student in becoming "the best they can possibly be," and our support staff play an essential role in keeping our learning environments productive, safe, and inspiring. This is an important operational role within the College. The successful candidate will provide strong leadership to our administrative team and take responsibility for ensuring that our office, reception, communications, events and key administrative systems operate efficiently and provide a high-quality service to students, parents, staff and visitors. As someone who interacts daily with our school community, you will act as an exceptional role model for our students, demonstrating outstanding personal presentation, reliable attendance, and high standards of professional conduct. Above all, you must have a proactive attitude toward your own professional development, a thorough commitment to safeguarding, and a desire to work in alignment with the distinctive Christian mission, ethos, and values of Christ the King College. We are particularly interested in candidates who have substantial administrative experience within the public sector or a public-service environment, ideally within a school or other educational setting. You will need to be an effective and supportive team leader, with experience of supervising or managing staff, allocating workloads and developing effective administrative systems and working practices. Excellent IT skills are essential. You should be a confident user of word processing, spreadsheets and electronic administrative/data systems, with the ability to manage information accurately and efficiently. Experience of Microsoft 365 applications and school management information systems would be particularly welcome. The successful candidate will be someone who:

1. has significant administrative experience and excellent organisational skills;
2. can confidently lead, organise and support an administrative team;
3. has excellent IT skills, particularly in word processing, spreadsheets and data systems;
4. can identify opportunities to improve administrative systems and processes;
5. communicates confidently and professionally with a wide range of people;
6. has excellent attention to detail and can manage competing priorities;
7. understands the importance of confidentiality and professional discretion;
8. remains calm and professional in a busy environment; and

This is an excellent opportunity for an experienced administrator or office manager who is ready to take responsibility for a varied and busy administrative function and use their leadership, organisational and IT skills to make a real contribution to the effective running of the College.

What We Offer

1. A term-time position (plus 15 days) that offers an excellent work-life balance.
2. A welcoming, supportive, and community-focused working environment.
3. Ongoing opportunities for personal and professional development to help you excel in the role.
4. A comprehensive staff benefit package and Local Government Pension Scheme

The College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. These posts are exempt from the Rehabilitation of Offenders Act 1974 and the successful applicants will be expected to undertake enhanced DBS checks and will be subject to online/Social Media searches. Please be aware that we can only accept applications from overseas candidates who have the Right to Work in the UK.