PA to MD

Confidential; Westerham; On-site; GBP 15,000 - 17,000; Part time

Job summary

Confidential is seeking an experienced part-time Personal Assistant to provide dedicated support to the Managing Director in Westerham. The role is 18 hours per week with a salary of £16.41 per hour.

You will manage the MD's diary, meetings, travel arrangements, and correspondence; prepare documents and agendas; and oversee office administration, expenses, and CRM records with discretion. Flexibility to cover holidays and a proactive, highly organised approach are essential for success in this

Qualifications

• Proven experience as a PA supporting an MD or senior executive.
• Highly organised with excellent attention to detail.
• Commercially aware, proactive and confident taking ownership.
• Strong ability to prioritise and manage multiple tasks independently.
• Excellent written and verbal communication skills.
• Discreet and trustworthy with confidential information.
• Confident dealing with senior stakeholders and external contacts.

Responsibilities

• Provide 1:1 business and personal PA support to the Managing Director.
• Manage the MD's diary, meetings, correspondence and travel arrangements.
• Prepare documents, presentations, meeting agendas and supporting information.
• Coordinate exhibitions, corporate events and staff functions.
• Oversee office administration, including cleaners and maintenance.
• Maintain training, holiday and CRM records.
• Process expenses and maintain accurate documentation.
• Supervise the Receptionist and Maintenance Supervisor.
• Handle confidential personal administration alongside business responsibilities.

Skills

PA to MD

Highly organised

Commercial awareness

Diary management

Communication skills

Discretion

Stakeholder handling

Job description

PA to MD

Location: Westerham
Salary: 16.41 per hour
Hours: 18 hours per week

We are working with a successful, well-established independent sales and distribution business based in Westerham, seeking an experienced Part -Time PA to provide dedicated support to the Managing Director.

This is a varied, hands-on role suited to someone who is highly organised, commercially aware, proactive and confident taking ownership of tasks through to completion.

Hours of Work

• - Wednesday: 1pm-5pm
• - Thursday: 9am-5pm (30-minute unpaid lunch)
• - Friday: 9am-4pm (30-minute unpaid lunch)
• - Flexibility required to provide holiday cover on Mondays and Tuesdays, approximately 4 to 5 times per year.

Key Responsibilities

• - Provide 1:1 business and personal PA support to the Managing Director.
• - Manage the MD's diary, meetings, correspondence and travel arrangements.
• - Prepare documents, presentations, meeting agendas and supporting information.
• - Manage incoming calls and confidently screen sales enquiries.
• - Coordinate exhibitions, corporate events and staff functions.
• - Oversee office administration, including cleaners and maintenance.
• - Maintain training, holiday and CRM records.
• - Process expenses and maintain accurate documentation.
• - Supervise the Receptionist and Maintenance Supervisor.
• - Handle confidential personal administration alongside business responsibilities.

Person Specification

• - Proven experience as a PA supporting an MD or senior executive
• - Highly organised with excellent attention to detail.
• - Commercially aware, proactive and tenacious, with the confidence to take ownership.
• - Strong ability to prioritise and manage multiple tasks independently.
• - Excellent written and verbal communication skills.
• - Discreet and trustworthy when handling confidential and personal information.
• - Confident dealing with senior stakeholders, colleagues and external contacts.

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We are committed to fostering a diverse and inclusive environment in line with the Equality Act 2010. All qualified applicants will be considered regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.