Personal Assistant (12-Month Fixed Term Contract | Maternity Cover)

Multiplex; Greater London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Discretionary bonus

8% Pension

25 days annual leave

Private medical cover

Employee assistance programme

Virtual GP service

Parental leave

Season ticket loans

Gym memberships

Cycle to work

Job summary

Multiplex is seeking an experienced Personal Assistant to support Directors in our UK business on a 12 month maternity cover fixed term contract. You will act as the first point of contact, manage calendars and inboxes, coordinate meetings and travel, and support the leadership team with administration and project-related coordination.

You will interact with clients and supply chain partners, maintain filing systems, and handle expenses.

Qualifications

• Extensive PA/EA experience at senior exec level.
• Excellent organisational skills and attention to detail.
• Discretion and confidentiality are essential.

Responsibilities

• Provide high-level admin support to Directors.
• Manage calendars, inbox, and travel arrangements.
• Coordinate meetings and prepare materials for leadership.
• Liaise with clients, supply chain and PAs.
• Process expenses, POs and ensure filing is up to date.

Skills

Diary management

Inbox management

Meetings coordination

Travel arrangements

Client relations

MS Office

Executive support

Confidentiality

Education

No specific degree required

Tools

Microsoft Office

Job description

Who we are and what we offer:

Interested in shaping skylines across the globe?Multiplex is a premier construction company with a simple purpose: to construct a better future. As part of our team, you'll have the opportunity to help deliver some of the world's most iconic projects, supported by approachable leadership and an inclusive culture that puts our people first.

You will also have access to a range of holistic benefits including:

• Discretionary annual bonus
• 8% company contribution pension
• 25 days annual leave + holiday buy options
• Single private medical cover
• employee assistance programme
• virtual GP service
• Competitive parental leave
• Several flexible benefits from season ticket loans
• discounted gym memberships
• to a cycle to work scheme

Who we’re looking for:

Our people are united by a common belief: that we can outperform in everything we do.

We are seeking an experienced Personal Assistant to provide high-level administrative support to Directors within our UK business; this is a 12 month maternity cover fixed term contract.

Acting as the first point of contact for internal and external stakeholders, you will provide extensive diary and inbox management, coordinate meetings and travel arrangements, manage correspondence and support the administration requirements of Directors.

A key aspect of the role is developing and maintaining relationships with clients, supply chain representatives and their Personal Assistants, while ensuring the Directors you support are kept to time in meetings and aware of their schedule and location.

You will also provide coordination support at business conferences, liaise regularly with project teams and provide ad hoc assistance to the Leadership Team and other PAs.

Alongside this, you will manage a range of operational and financial activities including expense claims, purchase orders, meeting preparation, document management, maintaining filing systems and ensuring outstanding actions are followed through to completion.

To be successful, you will have previous PA experience at Senior Executive level, strong knowledge of Microsoft Office and outstanding organisational skills.

You will be a reliable and trustworthy professional with a high level of confidentiality, strong attention to detail, excellent communication skills and the ability to use initiative and sound judgement.

A note on diversity:

Diversity is about celebrating the ways we are all different and appreciating the unique qualities that every employee brings. We invite applications from people of all genders, cultures and walks of life. Research shows that women and people from underrepresented groups are less like to apply for roles if they don't meet every qualification. So even if you don't match all the criteria - if you are passionate about helping to construct a better future, we'd love to hear from you.

We are committed to providing a barrier-free work environment and can support with reasonable adjustments at any stage of the recruitment process. Simply inform our Talent Acquisition team during your conversation with them.#LI-AN1