PA & Programme Coordinator

Bicester Village; Bicester; On-site; GBP 32,000 - 40,000; Full time

Job summary

The Bicester Collection is recruiting a PA & Programme Coordinator to provide high-level administrative and executive support to the Chief Culture Officer in London. This 12-month FTC covers diary management, travel arrangements, and cross-functional programme coordination for culture and philanthropic initiatives.

The role requires strong organisational skills, experience in international environments, and comfort with AI tools to support drafting, research, data analysis and productivity.

Qualifications

• Experience in a fast-paced, international environment is required.
• Strong business acumen and ability to operate in a senior executive setting.
• Experience in programme/project coordination, ideally across philanthropic initiatives.
• Comfort using AI tools and adopting new tools quickly.

Responsibilities

• Manage and maintain the Chief Culture Officer's diary and prioritize commitments.
• Arrange complex travel, taxis, accommodation and itineraries, including international trips.
• Organise conference calls, Teams meetings and video calls across time zones.
• Support projects and culture initiatives, tracking actions and delivery.
• Coordinate progress updates and reporting across philanthropy and culture programmes.
• Build data trackers and dashboards in Excel, PowerPoint or AI tools to monitor progress.

Skills

Executive support

Diary management

Travel coordination

Stakeholder communication

AI tool proficiency

Tools

Excel

PowerPoint

AI tools (Claude, Manus, Copilot)

Job description

We are extraordinary people creating extraordinary experiences. #extraordinarytogether

The Bicester Collection was founded on a simple idea and a rebellious spirit: 12 luxury shopping destinations, 1,500 boutiques, and 1,500 colleagues representing 63 nationalities. Our people are the reason we win — and the reason we continue to grow.

Supporting our 9 European Villages, our Chief Culture Officer is now recruiting a PA & Programme Coordinator

This is a 12-month FTC starting end of October 2026

The role

This role provides high-level administrative and executive support to the Chief Culture Officer, ensuring the smooth and effective coordination of daily priorities, communications, meetings,traveland confidential matters.

The role also requires project and programme coordination support for the Chief Culture Officer's culture and philanthropic initiatives, requiring the ability to manage data,communicationsandlogisticsindependently across multiple concurrent workstreams and be a point of contact for the Culture team.

Location: London

What you'll be doing

A few of the key responsibilities in this role:

• Manage andmaintainthe Chief Culture Officer's diary, proactively prioritising commitments and ensuring effective use of time
• Arrange complex travel, taxis,accommodationand itineraries, including international travel whererequired
• Organise conference calls, Teams meetings and videocallsacross multiple time zones
• Support projects, events and culture-related initiatives as required, ensuring actions are tracked and delivered
• Coordinate progress updates and reporting across all philanthropic and culture programmes
• Build and maintain data trackers and dashboards (in Excel, PPT or AI tools) to monitor programme progress, applications, and campaign performance

What we are looking for

We foster a culture of winning together, and we work hard to ensure everyone is supported to succeed. To thrive in this role, you'll bring:

• Experience of working in a similar role in a fast-paced and international environment
• Strong business acumen and understanding of working in a senior executive environment
• Experience of working in a global organisation supporting teams across different countries
• Experience in programme or project coordination, ideally across philanthropic initiatives, not solely PA experience
• Strong understanding of and confidence using AI tools (e.g. Claude, Manus, Copilot and other) to support drafting, research, dataanalysisand productivity — comfortable adopting new tools quickly

What we offer

A warm welcome, the chance to build an ever-evolving career story, and benefits designed around your lifestyle, physical, mental and social wellbeing

Our commitment

We're proud to be a diverse and inclusive employer — and we mean it. The best ideas come from people who don't all think the same, and we welcome applications from every background. Come as you are.

The Bicester Collection exists to be experienced in the real world. To be actual, not virtual. To be lived. We'll never stop evolving. Are you ready for the challenge? #ExtraordinaryTogether