Executive PA & Programme Coordinator – Culture & Philanthropy

Bicester Village; Bicester; On-site; GBP 32,000 - 40,000; Full time

Job summary

The Bicester Collection is recruiting a PA & Programme Coordinator to provide high-level administrative and executive support to the Chief Culture Officer in London. This 12-month FTC covers diary management, travel arrangements, and cross-functional programme coordination for culture and philanthropic initiatives.

The role requires strong organisational skills, experience in international environments, and comfort with AI tools to support drafting, research, data analysis and productivity.

Qualifications

• Experience in a fast-paced, international environment is required.
• Strong business acumen and ability to operate in a senior executive setting.
• Experience in programme/project coordination, ideally across philanthropic initiatives.
• Comfort using AI tools and adopting new tools quickly.

Responsibilities

• Manage and maintain the Chief Culture Officer's diary and prioritize commitments.
• Arrange complex travel, taxis, accommodation and itineraries, including international trips.
• Organise conference calls, Teams meetings and video calls across time zones.
• Support projects and culture initiatives, tracking actions and delivery.
• Coordinate progress updates and reporting across philanthropy and culture programmes.
• Build data trackers and dashboards in Excel, PowerPoint or AI tools to monitor progress.

Skills

Executive support

Diary management

Travel coordination

Stakeholder communication

AI tool proficiency

Tools

Excel

PowerPoint

AI tools (Claude, Manus, Copilot)

Job description

The Bicester Collection is recruiting a PA & Programme Coordinator to provide high-level administrative and executive support to the Chief Culture Officer in London. This 12-month FTC covers diary management, travel arrangements, and cross-functional programme coordination for culture and philanthropic initiatives.

The role requires strong organisational skills, experience in international environments, and comfort with AI tools to support drafting, research, data analysis and productivity.