PA/Office Manager

The Work Shop Resourcing Ltd; Romsey; On-site; GBP 28,000 - 31,000; Full time

Benefits offered by this job

Pension

Annual Bonus

Job summary

The Work Shop Resourcing Ltd in Romsey is seeking a dynamic PA/Office Manager to join our client’s team. This role blends administrative excellence with office management to ensure smooth daily operations and exceptional support.

You will manage wages, holidays, contracts, bookings, correspondence, and procurement across Europe, handle imports/exports, oversee supplies, and coordinate travel. The position is full-time with 35 hours per week and a salary in the 28k–31k range, plus pension and

Qualifications

• Proven PA/Office Manager experience in a fast-paced environment.
• Strong organisational and multi-tasking abilities with attention to detail.
• Experience handling payroll, contracts, and supplier management.

Responsibilities

• Manage staff wages/payroll, holidays, staff contracts.
• Book and organise planned work and travel arrangements.
• Handle correspondence via email and phone with professionalism.
• Oversee office supplies and procurement across Europe.
• Procurement of materials and quotes in Euros and Sterling.
• Import & export goods including cross-border logistics and customs.
• Process payments and manage online banking in EUR and GBP.
• Utilise Microsoft Office suite and databases (Ariba, Xero, Constructionline, SafeContractor).
• Coordinate shipments and customs for UK and Dublin.
• Quote jobs including stock and labour.
• Organise hotel and travel bookings.
• Process documents into databases to create certificates.
• Record keeping for materials and goods.

Skills

Payroll processing

Office administration

Staff management

Travel booking

Tools

Xero

Ariba

Freight software

Constructionline

Safecontractor

Microsoft Office

Excel

Job description

We are seeking a dynamic and highly organised PA/Office Manager to join our clients team based in Romsey!

This vital role combines administrative excellence with office management expertise, ensuring smooth daily operations and providing exceptional support.

The PA/Office Manager role will entail:

• Managing staff wages/payroll, holidays, staff contracts,


• Booking and organising planned work due to commence.


• Handling correspondence via email, phone with professionalism and courtesy ensuring clear communication across all port managers/engineers.


• Oversee office supplies and stationery.


• Purchasing materials from all over Europe, quoting with Euros and Sterling.


• Import & Export goods to Czech Republic, Sweden & Dublin.


• Handle large sums of money via on online banking, incoming and exporting - both euros and sterling.


• Work across Microsoft office suite -Windows, Word, Excel, Powerpoint,


• Other databases used are Ariba, Xero account software, Certification programme, Constructionline, Safe contractor, Freight software


• Shipment carrier to all over the UK and Dublin - assisting with export and import of goods including custom clearance


• Quoting customers for jobs - including stock and labour


• Organise hotel and travel bookings


• Certification - processing documentation into a database to create a certificate


• Ordering new materials and goods and keeping records up to date.


• CIS/PAYE - assisting and payment

The ideal PA/Office Manager will:

• Thrive in a fast-paced environment, demonstrate proactive problem-solving skills, and bring positive energy to the workplace.


• Your contributions will help foster an efficient, welcoming, and productive office atmosphere where everyone can succeed.


• Exceptional organisational skills with the ability to priorities tasks efficiently in a very busy office.


• Ability to adapt quickly to changing priorities while maintaining attention to detail.

Full-time PA/Office Managers

Hours Mon-Thurs 8am-4pm Friday 8am-3pm (35 hours per week)

Salary £28,000-£31,000 - DOE

Pension

Annual Bonus

PA, Personal Assistant, Office Manager, Admin, Administration