PA/Office Manager

Noughtsandkisses; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Discounts on exclusive fashion collections

Collaborative work environment

Job summary

A dynamic fashion brand is seeking a proactive PA/Office Manager to support the Managing Director in Liverpool. The successful candidate will manage schedules, coordinate office operations, and provide essential administrative support. Responsibilities include handling correspondence, booking travel, processing invoices, and fostering a collaborative work environment. An ideal candidate will have previous experience in a similar role, strong organisational skills, and the ability to multitask effectively. Join a vibrant team to make an impact in the growing e-commerce sector.

Qualifications

• Previous experience in a PA or Office Manager role.
• Experience supporting senior leadership in any field.
• Strong attention to detail and organisation.

Responsibilities

• Provide administrative support to the Managing Director.
• Manage diaries, meetings, and appointments.
• Ensure the smooth running of the office operations.

Skills

Organisational skills

Detail-oriented

Proactive

Strong communication skills

Familiarity with Google Workspace

Familiarity with Microsoft Office

Job description

Job Title: PA/Office Manager
Location: Liverpool
Reports to: Managing Director

About Noughts and Kisses:

Noughts and Kisses is a cutting‑edge fashion brand with a passion for bringing catwalk inspired styles to the fashion savvy 25–35‑year‑old female. We’re a dynamic, fast‑paced business with a growing presence in the e‑commerce space, and we’re looking for a Marketing Manager to take the reins and drive our marketing strategy forward.

Position Overview:

We are looking for an organised, proactive and detail‑driven PA / Office Manager to support the Managing Director and keep the day‑to‑day running of the Noughts & Kisses office operating smoothly. This is a pivotal role within the business, supporting both the MD and the wider team, ensuring admin, finance support and office operations are handled efficiently so the business can continue to scale.

Key Responsibilities:

Personal Assistant Support:

• Provide day‑to‑day administrative support to the Managing Director.
• Manage diaries, meetings and appointments, ensuring schedules run smoothly.
• Handle email correspondence and follow‑ups on behalf of the MD where appropriate.
• Book travel, accommodation and transport for the MD and wider team.
• Prepare documents, presentations and meeting notes as required.

Office Management:

• Ensure the smooth running of the office, maintaining a well‑organised, efficient working environment.
• Manage office supplies, stationery and equipment, ensuring stock levels are maintained.
• Liaise with landlords, building management and service providers as required.
• Coordinate office maintenance, IT support and general facilities issues.

Finance and Admin Support:

• Process and manage supplier invoices, ensuring timely approval and payment.
• Support basic bookkeeping tasks, including expense tracking and reconciliation.
• Liaise with external accountants and finance partners where required.
• Maintain organised records of invoices, contracts and key documentation.

Team and Operational Support

• Act as a central point of contact for internal admin queries.
• Support onboarding of new starters (contracts, access, office setup).
• Assist with HR administration such as holiday tracking and document management.
• Support the coordination of internal meetings, events and off‑sites.

Ad‑hoc & Business Support

• Provide general administrative support across the business as required.
• Assist with brand events, pop‑ups and team activities where needed.
• Proactively identify ways to improve office processes and efficiency.

Experience:

• Previous experience in a PA, Office Manager or similar administrative role.
• Experience supporting senior leadership in a fast‑paced environment.
• Comfortable handling confidential and sensitive information.
• Experience working within a fashion, retail or creative business is a bonus.
• Highly organised with strong attention to detail.
• Proactive, adaptable and able to manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal.
• Confident using Google Workspace / Microsoft Office and basic finance systems.
• Reliable, discreet and professional at all times.
• Positive, can‑do attitude with a willingness to support wherever needed.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to make a significant impact in a rapidly growing brand.
• A collaborative and supportive work environment.
• Discounts on our exclusive fashion collections!