Office Manager and Executive Assistant - Fashion

Leo Jack Ltd; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Leo Jack Ltd. is seeking an experienced Office Manager and Executive Assistant to join ourLondon-based team. You will oversee the daily office operations and provide high-level administrative support to the CEO and senior leadership, ensuring a professional and efficient working environment.

duties include calendar management, travel planning, HR administration, and event coordination. The role demands strong organisational skills, proactive problem-solving and excellent communication with

Qualifications

• 4+ years' experience in Office Management and Executive Support or a similar role.

Responsibilities

• Manage the day-to-day running of the London office and maintain a welcoming workplace.
• Act as first point of contact for staff, visitors, suppliers and external stakeholders.
• Coordinate HR activities including recruitment, onboarding and offboarding.
• Support the CEO and leadership team with calendars, travel and meetings.
• Prepare presentations, reports and manage confidential documents.
• Organise company events and staff engagement initiatives.

Skills

Office management

Executive support

Calendar management

Travel management

HR administration

Microsoft Office

Communication

Relationship building

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

Job description

London (Office based)

Leo Jack are delighted to be searching for an experienced Office Manager and Executive Assistant at a key time of growth for this innovative brand.

Overview

Joining this growing, creative and international brand, this key role will be responsible for a broad range of operational, organisational and administrative activities, including:

Office Management

• Managing the day-to-day running of the busy London office and creating a professional, welcoming and engaging workplace environment.
• Acting as a key and often first point of contact for employees, visitors, suppliers, VIP guests and external stakeholders.
• Managing office facilities, suppliers, budgets, maintenance and health & safety requirements.
• HR: Supporting recruitment, interview coordination, onboarding and offboarding.
• HR: Maintaining employee records and supporting HR administration, payroll and benefits processes.

Executive Assistant

• Supporting the Executive Team, providing administrative and organisational support to the CEO and C-Suite Leadership Team.
• Managing complex calendars, meetings, international travel and international itineraries.
• Supporting Board and senior leadership meetings, including logistics, materials and follow-up actions.
• Preparing presentations, reports and managing highly confidential documentation
• Coordinating company events, employee engagement initiatives and leadership meetings.

Criteria

This is a unique role and an exciting opportunity for an individual who is naturally organised, calm under pressure and comfortable managing multiple priorities.

You will ideally have:

• 4+ years' experience in Office Management and Executive Support or a similar business support role.
• Experience managing office operations within a fast-paced or growing business.
• Exposure to recruitment, onboarding, HR administration or wider employee lifecycle processes would be highly beneficial.
• Experience supporting senior executives or leadership teams would be highly advantageous.
• Excellent organisational and time-management skills, with strong attention to detail.
• Excellent communication skills and a confident relationship builder
• A proactive, hands-on and solutions-focused approach.
• Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint and Teams.
• Experience with travel management platforms would be beneficial but not essential.
• Experience within a fast-paced fashion or creative environment would be highly beneficial.

Why Join?

This is an excellent opportunity to join an ambitious and growing international business where you will have a genuine impact, ownership and visibility.