Office Manager

The OWN Studio; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Creative studio environment

Exposure to international projects

Job summary

A luxury fashion brand in London is seeking an experienced Office Manager to oversee operations across their two studios. This pivotal role includes facilities management, HR responsibilities, and logistical support for projects. The ideal candidate will be highly organised with prior experience in office management, preferably in the fashion or creative sectors. The position offers a dynamic environment and opportunities for growth.

Qualifications

• Proven experience in managing multiple tasks effectively.
• Strong interpersonal skills for collaboration with internal and external teams.
• Flexibility to adapt in a fast-paced environment.

Responsibilities

• Oversee daily operations of both office locations.
• Manage facilities and maintain relationships with service providers.
• Coordinate logistics for brand projects and events.

Skills

Highly organised

Excellent communication skills

Strong multitasker

Proactive and solutions-focused

Education

Prior experience as an Office Manager

Job description

“The OWN Studio has – in four short years – developed a reputation as one of the most in-demand contemporary bridal brands in London. Launched in 2019 by Rosie Williams and Jess Kaye, the label has become a name to know for its sleek and modern take on wedding wear, and is now coming for your party wardrobes.” - Harper's Bazaar

We are a fast growing luxury fashion label specialising in contemporary wedding and evening wear. Being disruptive is part of our DNA, we like to challenge ourselves creatively, test, take risks and listen to our audience to make sure we are constantly delivering the most original ideas, collections and services. We never sit still.

With a growing international audience and expanding operations, we are seeking an exceptionally organised Office Manager to oversee the smooth running of our workspaces and provide vital support to the founders and team.

Role Overview

The Office Manager will ensure the seamless running of our two sites: our Leonard Street head office and our Old Street atelier. This role covers facilities management, HR administration, team coordination, and logistical support for projects, as well as light PA duties for the founders. It is a central role, ensuring both studios run efficiently and creating an environment where the team can thrive.

Key Responsibilities

• Oversee the day‑to‑day running of both the Leonard Street office and Old Street atelier.
• Maintain facilities: ensure studios are clean, well‑presented, and stocked with supplies.
• Manage relationships with landlords, cleaners, utilities, and service providers.
• Coordinate repairs, deliveries, and general upkeep.
• Oversee security, access, and health & safety compliance at both sites.

Team Administration

• Maintain staff records including holidays, sick days, and absences.
• Support onboarding and offboarding processes (IT, equipment, studio access).
• Manage the studio diary and internal scheduling as required.
• Assist with internal comms and team updates.

Founder Support (Light PA Duties)

• Manage diary scheduling for founders where needed.
• Book travel and accommodation.
• Provide ad hoc personal assistance including expenses, reservations, and admin support.

Project Logistics & Coordination

• Lead logistics for UK and international brand projects, including shoots and events.
• Source, book, and manage travel, accommodation, couriers, and on‑site needs.
• Support coordination of The OWN Studio’s New York pop‑up and other international activations.
• Manage shipping of samples and collections for shoots, events, and PR opportunities.

General Operations

• Act as a first point of contact for external enquiries, suppliers, and partners.
• Support the founders and wider team with operational projects as needed.
• Ensure smooth flow of information between office and atelier.
• Contribute to building and maintaining an organised, positive, and supportive workplace culture.

Candidate Profile

• Highly organised, proactive, and solutions‑focused.
• Prior experience as an Office Manager, Studio Manager, or Team Coordinator in fashion, creative industries, or luxury preferred.
• Strong multitasker with ability to prioritise and manage multiple moving parts.
• Excellent communication skills and professional demeanour.
• Comfortable managing relationships with external suppliers and internal teams.
• Flexible and resilient, able to adapt quickly in a fast‑paced environment.
• Interest in luxury fashion, bridal, or creative industries is a plus.

What We Offer

• The opportunity to play a central role in the operations of a cult luxury fashion brand.
• A dynamic and creative studio environment in Shoreditch.
• Competitive salary with room to grow as the business expands.
• Exposure to exciting international projects and events.