PA/Office Administrator

Arc Recruitment; Halifax; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

Pension scheme

Free parking

Flexible hours

Job summary

Arc Recruitment is recruiting on behalf of a Halifax client for an experienced Personal Assistant & Office Administrator on a part-time basis. You will provide comprehensive support to two Managing Directors, manage diaries, emails and travel arrangements, and coordinate meetings and events.

The role offers a flexible 24 hours per week schedule with pro-rata leave and pension options. The position is based in Halifax and requires proactive, organised, and professional individuals who can work

Qualifications

• Previous experience in a PA, Executive Assistant or senior administrative role.
• Excellent organisational, time-management and communication skills with exceptional attention to detail.
• Ability to manage competing priorities, meet deadlines and remain calm in a busy environment.
• Proactive approach with initiative, ability to work independently.
• Professional and approachable manner with effective communication at all levels.
• Strong IT skills with MS Word and Excel.
• Experience organising business travel, meetings and events.

Responsibilities

• Provide comprehensive PA and administrative support to both Managing Directors, including diary management and monitoring priorities.
• Manage emails and correspondence, responding to queries and escalating matters when necessary.
• Coordinate internal and external meetings, prepare agendas, attend meetings, take minutes and follow up on actions.
• Organise UK and international travel, including flights, trains, accommodation and itineraries.
• Coordinate UK and international trade show arrangements, travel, accommodation, stands and meetings.
• Draft correspondence, letters and emails on behalf of the Managing Directors.
• Proofread documents, reports and presentations for accuracy and professionalism.
• Assist with company events and general office administration, supporting colleagues.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Highly organised

Diary management

Time-management

Communication skills

Attention to detail

Proactive

Independent working

Professional manner

IT skills (Word, Excel)

Tools

Microsoft Word

Microsoft Excel

Job description

We are currently recruiting on behalf of our client for an experienced Personal Assistant & Office Administrator to join their team on a part-time basis.

This is an exciting opportunity to join a successful and established business based in Halifax, providing comprehensive support to two Managing Directors.

The role would suit someone who is highly organised, professional and proactive, with the ability to manage multiple priorities and work independently. You will play an important part in ensuring the smooth running of the office, taking ownership of your responsibilities and using your initiative to anticipate requirements and stay one step ahead.

Key Responsibilities

• Provide comprehensive PA and administrative support to both Managing Directors, including diary management, appointments and monitoring priorities.
• Manage emails and correspondence, responding to queries where appropriate and escalating matters when necessary.
• Arrange and coordinate internal and external meetings, prepare agendas, attend meetings, take minutes and follow up on agreed actions.
• Organise UK and international business travel, including flights, trains, accommodation and itineraries.
• Coordinate UK and international trade show arrangements, including travel, accommodation, exhibition stands and customer and supplier meetings.
• Draft correspondence, letters and emails on behalf of the Managing Directors.
• Proofread documents, reports and presentations, ensuring accuracy and professionalism.
• Assist with company events, general office administration and provide support to colleagues as required.
• Maintain confidentiality and handle sensitive information with discretion.

About You

• Previous experience in a PA, Executive Assistant or senior administrative role, preferably supporting Directors or senior management.
• Excellent organisational, time-management and communication skills, with exceptional attention to detail.
• The ability to manage competing priorities, work to deadlines and remain calm in a busy environment.
• A proactive approach, with the confidence to use initiative, work independently and anticipate requirements.
• A professional, approachable manner and the ability to communicate effectively at all levels.
• Strong IT skills, particularly Microsoft Word and Excel.
• Experience organising business travel, meetings and events.
• A flexible and adaptable approach, with the ability to handle confidential information professionally.

What We Offer

• 24 hours per week with flexible working days and hours by agreement.
• Temporary-to-permanent opportunity.
• 20 days annual leave (pro rata).
• Pension scheme.
• Free parking.

If you are an experienced PA or senior administrator looking for a varied part-time opportunity where you can make a real difference, we would love to hear from you.