PA/Executive Assistant

Pontoon Solutions; Belfast City District; On-site; GBP 30,000 - 42,000; Full time

Job summary

Pontoon Solutions in the United Kingdom is seeking an experienced PA/Executive Assistant to support senior leaders in a fast-paced corporate environment. This maternity-cover role demands quick integration into a busy team and the ability to juggle competing priorities from day one.

You will manage diaries and calendars, arrange meetings and travel, prepare agendas and minutes, and assist with presentations and reports.

Qualifications

• Proven experience supporting senior executives in a corporate setting.
• Strong diary management and calendar coordination skills.
• Excellent organisational and time management abilities.
• Outstanding communication and stakeholder management.
• Proficiency in Microsoft PowerPoint and Excel.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide comprehensive diary and calendar management for senior executives.
• Coordinate meetings, appointments, and travel arrangements.
• Organise team meetings, prepare agendas, and record meeting minutes.
• Assist with presentations, reports, and executive communications.
• Support project-related activities and track actions.
• Plan and coordinate events, leadership meetings, and executive visits.
• Build relationships with stakeholders across the business.
• Manage multiple priorities with high accuracy and professionalism.
• Handle confidential information with discretion.

Skills

Executive support

Diary management

Stakeholder management

PowerPoint

Excel

Meeting materials

Presentation development

Tools

Microsoft PowerPoint

Microsoft Excel

Job description

Contract: Initial 6-month maternity cover, with potential to extend up to 12 months

Working Pattern: Full-time

We are seeking an experienced PA/Executive Assistant to provide high-quality support to senior leaders within a fast-paced corporate environment.

This opportunity would suit someone who can quickly integrate into a busy team, manage competing priorities, and confidently provide executive-level administrative support from day one. The successful candidate will be highly organised, proactive, and comfortable working to tight deadlines while maintaining exceptional attention to detail.

Key Responsibilities

• Provide comprehensive diary and calendar management for senior executives
• Coordinate meetings, appointments, and travel arrangements
• Organise team meetings, prepare agendas, and record meeting minutes where required
• Assist with presentations, reports, and executive communications
• Support project-related activities, tracking actions and coordinating information
• Plan and coordinate events, leadership meetings, and executive visits
• Build effective working relationships with stakeholders across the business
• Manage multiple priorities while ensuring a high standard of accuracy and professionalism
• Handle confidential and sensitive information with discretion

What We're Looking For

• Previous experience supporting senior executives within a corporate environment
• Strong Executive Assistant, Personal Assistant, or senior administrative support experience
• Proven ability to manage complex diaries and coordinate multiple priorities simultaneously
• Excellent organisational and time management skills
• Strong communication and stakeholder management abilities
• Proficiency in Microsoft PowerPoint and Excel
• Experience preparing presentations, reports, and meeting materials
• Ability to work independently and confidently in a fast-moving environment
• A proactive approach with the ability to anticipate needs and resolve issues

Preferred Background

We are particularly interested in candidates who have worked within:

• Banking or Financial Services
• Legal Services
• Insurance
• Other large corporate organisations

Experience supporting executives during periods of business change, growth, or project delivery would be advantageous.

Why Apply?

• Opportunity to support senior leaders within a well-established corporate environment
• Varied and fast-paced role with significant stakeholder exposure
• Initial 6-month contract with potential extension
• Collaborative and professional team environment